Top Executive Assistant Jobs in Singapore

Provides comprehensive executive support to the CEO, managing complex calendars, correspondence, confidential information, meetings, events, travel, budgets, and cross-market coordination. Acts as a liaison between regional leadership, headquarters, Maison teams, and external stakeholders. Prepares reports and meeting materials, tracks deadlines and action items, supports internal administrative processes, and improves operational efficiency while exercising discretion and sound judgment.

Provides executive and legal administrative support to Legal Counsel while overseeing day-to-day office operations. Responsibilities include diary and meeting management, document and contract administration, legal file maintenance, signature coordination, vendor and invoice coordination, office supplies and facilities, access and deliveries, travel logistics, onboarding and offboarding support, and office events. The role requires discretion, strong organization, attention to detail, communication skills, and proficiency with Microsoft 365 and electronic signature platforms.

Provides comprehensive administrative support to senior executives, including calendar and travel management, meeting coordination, communications, visitor and call screening, expense and budget tracking, event organization, meeting documentation, and follow-up. Handles highly confidential corporate information with discretion and exercises independent judgment while coordinating with internal and external stakeholders.

Provides executive administrative support to Singapore Human Resources leadership. Responsibilities include complex calendar management, meeting coordination, travel arrangements, expense and invoice processing, presentation preparation, agenda tracking, HR event and project support, phone coverage, and confidential communications. The role requires strong organization, discretion, communication, problem-solving, and the ability to manage competing priorities in a fast-paced financial-services environment.

Manage day-to-day office operations, facilities and vendor services, supplies, purchasing, expenses, workplace communications, and safety coordination. Provide backup executive assistant support to the SVP, including calendar management, meeting coordination, travel arrangements, urgent administrative matters, and handovers. Balance office management responsibilities with executive support while maintaining discretion, organization, responsiveness, and strong communication with employees, leaders, vendors, and external partners.

Provides proactive executive and administrative support to senior professionals. Responsibilities include managing complex calendars, coordinating meetings and travel, preparing documents and presentations, handling confidential information, maintaining records, facilitating communications, and supporting events and special projects. The role requires strong organization, discretion, judgment, communication, adaptability, and proficiency with Microsoft Office Suite.

Provides high-level administrative and operational support to two Vice Presidents. Responsibilities include managing complex global calendars, coordinating international meetings and travel, processing expenses and purchase orders, handling confidential M&A and corporate information, supporting executive approvals, and improving administrative processes. The role requires discretion, sound judgment, strong collaboration, and flexibility across global time zones.

Supports the CEO through executive calendar, travel, meeting, and expense management; prepares briefings and materials; coordinates strategic meetings; records decisions; tracks actions, milestones, risks, and dependencies; synthesizes information for leadership decisions; manages external engagements; and improves CEO Office workflows using responsible AI and automation.

Provides comprehensive executive and administrative support to the Executive Vice President of Global Markets and Marketing. Responsibilities include complex calendar management across time zones, domestic and international travel coordination, meeting and event planning, preparation of agendas and briefing materials, expense and invoice administration, cross-functional coordination, proactive issue resolution, and discreet handling of confidential information.

Supports the Head of Airlines APAC and regional leadership team by managing calendars, meetings, travel, priorities, executive materials, events, training coordination, onboarding, expenses, and budgets. The role maintains information flow, tracks compliance training, coordinates customer-facing events, and handles confidential information across multiple countries and time zones. Strong organization, stakeholder management, communication, and Microsoft 365 skills are required.

Provide high-level administrative support to a CEO of multiple early-stage tech startups: manage complex calendars across time zones, handle email, coordinate meetings and projects, maintain shared documents, track tasks and deadlines, assist with personal scheduling, streamline communication, and implement AI-driven workflow improvements.

Provides dedicated executive and administrative support to the Head of Wealth Management, Asia. Responsibilities include complex calendar management, meeting coordination, correspondence, travel arrangements, expense processing, documentation, management reporting, strategic project coordination, leadership operating cadence, events, onboarding, and team engagement. The role requires discretion, strong organization, stakeholder management, communication, and proficiency with Microsoft Office and collaboration tools.

Provides executive support to the APJ General Manager, manages Singapore office operations, supports Sales and GTM activities, coordinates vendors and facilities, oversees budgets and compliance, and enhances employee and visitor experience. Responsibilities include calendar and travel management, CRM reporting, customer events, onboarding, workplace safety, invoices, procurement, and stakeholder coordination across regional and global teams.

Provides high-trust administrative and business-management support to a Singapore investment team. Responsibilities include complex calendar management, travel and expenses, meeting and event planning, workflow coordination, vendor and systems administration, confidential information handling, and support for office initiatives and ad hoc projects across global teams.

Delivers HR operations across headquarters and overseas offices, including onboarding, offboarding, payroll support, policy implementation, employee experience, and process improvement. Partners with HR stakeholders, supports workforce planning and strategic projects, and advances HR digitalization through automation, AI, and HRIS solutions. Requires strong analytical, communication, stakeholder management, organizational, and problem-solving skills, plus discretion with confidential information.

Conduct investigations into violations of transportation laws, including interviews, fieldwork, site visits, system checks, evidence gathering, court-charge preparation, witness subpoena coordination, and court testimony. Handle public complaints, enquiries, appeals, and investigation-related feedback. Support process-improvement projects through requirements gathering, data analysis, document preparation, system testing, reporting, and presentations.

Provides high-level administrative, operational, and confidential support to the CEO and Managing Director. Responsibilities include calendar and travel management, correspondence, board and meeting coordination, process improvement, expense and budget support, reporting, stakeholder communications, and executive follow-up. The role also supports events, strategic initiatives, internal communications, personal assistance, and ad hoc projects while maintaining discretion and flexibility for occasional work outside standard hours.

Manages postgraduate research programme administration across admissions, student candidature, examinations, scholarships, events, marketing, and operational improvement. The role coordinates faculty, students, examiners, international partners, and senior leadership while handling complex policy cases, financial matters, compliance, risk monitoring, and process enhancement. It also supports strategic planning, data analysis, quality assurance, and documentation to strengthen student outcomes and programme effectiveness.

Provides comprehensive administrative and operational support to senior leadership, including complex calendar management, meetings, communications, travel, expenses, records, stakeholder coordination, and confidential information handling. Organizes leadership events, tracks action items, prepares presentations and reports, supports departmental initiatives, coordinates vendors and procurement, and improves administrative processes.

Provides high-level administrative support to a C16 manager and department: manage calendars, coordinate meetings and travel, prepare materials and expense reports, process invoices, handle ad-hoc projects, train administrative staff, and ensure compliance with firm policies.

Manages academic systems and operations, timetabling, documentation, committee secretariat duties, asset verification, events, and process improvement. Organizes and analyzes data using Excel or similar tools to create tables, charts, graphs, and basic dashboards. Supports automation and AI initiatives, prioritizes competing tasks, and performs additional administrative duties as needed.

Supports the Finance Manager in administering school financial services. Responsibilities include verifying travel applications and reimbursements, processing payment requests and accounts payable invoices, assisting with financial reporting, budgeting, forecasting and period-end closing, and maintaining fixed asset records. The role also supports annual asset verification and disposal activities, ad hoc projects, and finance-related guidance for staff, faculty and students.

Provides comprehensive administrative and operational support to the President for APJ, including diary and appointment management, meeting logistics, travel coordination, presentations, expenses, communications, events, and office administration. The role requires confidentiality, diplomacy, strong organization, attention to detail, effective problem-solving, and the ability to manage competing priorities and occasional extended hours.

Supports the planning and delivery of Chinese executive training programmes for China-based companies. Coordinates faculty, participants, vendors, procurement, logistics, events, budgets, records, and programme reporting. Maintains stakeholder communication, collects and analyzes participant feedback, monitors training quality, resolves issues, and implements improvements. The role also provides administrative support and performs ad hoc programme duties.

Provides confidential administrative and executive support to chief executives and senior vice presidents. Responsibilities include managing schedules, meetings, travel, correspondence, files, expenses, events, presentations, and action items. The role serves as a gatekeeper, coordinates internal and external stakeholders, supports special projects, conducts research, and may handle personal appointments or errands. Strong organization, communication, discretion, prioritization, problem-solving, and project-management skills are required.