Top Executive Assistant Jobs in Singapore

Provides executive administrative support to Singapore Human Resources leadership. Responsibilities include complex calendar management, meeting coordination, travel arrangements, expense and invoice processing, presentation preparation, agenda tracking, HR event and project support, phone coverage, and confidential communications. The role requires strong organization, discretion, communication, problem-solving, and the ability to manage competing priorities in a fast-paced financial-services environment.

Provides comprehensive executive and administrative support to a Director or senior management. Responsibilities include calendar and travel management, correspondence, meeting coordination, document preparation, confidential filing, deadline tracking, management reporting, event coordination, expense claims, and administrative support. The role requires strong organization, communication, discretion, independent judgment, and the ability to manage multiple priorities in a corporate or professional services environment.

Provides executive support to the APJ General Manager, manages Singapore office operations, supports Sales and GTM activities, coordinates vendors and facilities, oversees budgets and compliance, and enhances employee and visitor experience. Responsibilities include calendar and travel management, CRM reporting, customer events, onboarding, workplace safety, invoices, procurement, and stakeholder coordination across regional and global teams.

Provides executive and departmental administrative support for Group Credit, including credit submission routing, budget coordination, risk and compliance reporting, management reports, calendar management, travel arrangements, expense tracking, onboarding, offboarding, and confidential information handling.

Provides comprehensive executive and administrative support to a Vice President and Managing Director. Responsibilities include calendar and travel management, meeting and event coordination, stakeholder communication, government official visits, project follow-up, report and presentation preparation, technology coordination, confidential document management, and ad hoc executive assignments.

Provides high-trust administrative and business-management support to a Singapore investment team. Responsibilities include complex calendar management, travel and expenses, meeting and event planning, workflow coordination, vendor and systems administration, confidential information handling, and support for office initiatives and ad hoc projects across global teams.

Provides high-trust administrative and operational support to senior leadership across APAC. Responsibilities include managing complex calendars across time zones, coordinating stakeholders and travel logistics, handling confidential matters, anticipating leadership needs, supporting other executive assistants, building scalable processes, and using AI tools to automate repetitive work. The role is based in Singapore or Sydney and requires approximately 40% global travel.

Provide high-level administrative support to a CEO of multiple early-stage tech startups: manage complex calendars across time zones, handle email, coordinate meetings and projects, maintain shared documents, track tasks and deadlines, assist with personal scheduling, streamline communication, and implement AI-driven workflow improvements.

Provides comprehensive executive and personal assistance to the Chief Revenue Officer, including complex calendar management, stakeholder coordination, meeting logistics, travel planning, expense and invoice administration, household operations, reservations, errands, personal events, venture fund administration, and document preparation. The role requires discretion, strong organization, communication skills, and comfort working across time zones in a fast-paced technology environment.

Provides comprehensive administrative and operational support to senior leadership, including complex calendar management, meetings, communications, travel, expenses, records, stakeholder coordination, and confidential information handling. Organizes leadership events, tracks action items, prepares presentations and reports, supports departmental initiatives, coordinates vendors and procurement, and improves administrative processes.

Provides strategic and administrative support to the President and CEO of JAPAC. Responsibilities include calendar and priority management, travel planning, meeting coordination, expense reporting, correspondence, procurement, confidential communications, project coordination, event support, and executive meeting preparation. The role also leads administrative initiatives, mentors other assistants, improves technology adoption, maintains global relationships, and exercises discretion and sound judgment in a fast-paced matrixed organization.

Supports the VP of Finance and two additional executives by managing complex calendars, international travel, meeting logistics, expense reports, events, project tracking, presentation materials, and internal and external communications. The role requires discretion, strong prioritization, attention to detail, initiative, and effective coordination across countries and time zones.

Provides high-level administrative support to a C16 manager and department: manage calendars, coordinate meetings and travel, prepare materials and expense reports, process invoices, handle ad-hoc projects, train administrative staff, and ensure compliance with firm policies.

Manages academic systems and operations, timetabling, documentation, committee secretariat duties, asset verification, events, and process improvement. Organizes and analyzes data using Excel or similar tools to create tables, charts, graphs, and basic dashboards. Supports automation and AI initiatives, prioritizes competing tasks, and performs additional administrative duties as needed.

Supports the Finance Manager in administering school financial services. Responsibilities include verifying travel applications and reimbursements, processing payment requests and accounts payable invoices, assisting with financial reporting, budgeting, forecasting and period-end closing, and maintaining fixed asset records. The role also supports annual asset verification and disposal activities, ad hoc projects, and finance-related guidance for staff, faculty and students.

Provides comprehensive administrative and operational support to the President for APJ, including diary and appointment management, meeting logistics, travel coordination, presentations, expenses, communications, events, and office administration. The role requires confidentiality, diplomacy, strong organization, attention to detail, effective problem-solving, and the ability to manage competing priorities and occasional extended hours.

Manage day-to-day office operations, facilities and vendor services, supplies, purchasing, expenses, workplace communications, and safety coordination. Provide backup executive assistant support to the SVP, including calendar management, meeting coordination, travel arrangements, urgent administrative matters, and handovers. Balance office management responsibilities with executive support while maintaining discretion, organization, responsiveness, and strong communication with employees, leaders, vendors, and external partners.

Supports the planning and delivery of Chinese executive training programmes for China-based companies. Coordinates faculty, participants, vendors, procurement, logistics, events, budgets, records, and programme reporting. Maintains stakeholder communication, collects and analyzes participant feedback, monitors training quality, resolves issues, and implements improvements. The role also provides administrative support and performs ad hoc programme duties.

Provides confidential administrative and executive support to chief executives and senior vice presidents. Responsibilities include managing schedules, meetings, travel, correspondence, files, expenses, events, presentations, and action items. The role serves as a gatekeeper, coordinates internal and external stakeholders, supports special projects, conducts research, and may handle personal appointments or errands. Strong organization, communication, discretion, prioritization, problem-solving, and project-management skills are required.

Provides executive and administrative support to senior leadership while driving business development. Responsibilities include calendar management, quotations, invoices, approvals, facilities coordination, vendor liaison, lead generation, prospect qualification, product demonstrations, CRM maintenance, objection handling, closing sales, campaign collaboration, and meeting sales KPIs.

Leads the development and delivery of joint executive education programmes with university partners, primarily in China. Responsibilities include partnership origination and management, programme design, commercial structuring, pricing, financial viability assessment, stakeholder coordination, pipeline analysis, and curriculum refinement. The role requires strong executive education knowledge, China market expertise, bilingual English and Chinese proficiency, senior stakeholder engagement skills, and willingness to travel domestically and internationally.

Supports the College of Engineering’s communications function by researching, writing, editing, and translating scientific and engineering content for accessible publication. Responsibilities include interviewing researchers, managing content pipelines, coordinating stakeholders and approvals, supporting editorial calendars, proofreading, website updates, basic analytics reporting, and assisting with newsletters, publications, and digital communications.

Supports graduate research laboratories and centralized research computing facilities, including servers, GPUs, workstations, and specialized equipment. Responsibilities include infrastructure deployment, maintenance, troubleshooting, procurement, vendor management, asset lifecycle administration, laboratory access, safety and compliance audits, and stakeholder coordination. The role also applies generative AI and AI-enabled tools to improve technical documentation, workflow automation, analysis, troubleshooting, and operational productivity.

Lead the Research Office administration team and oversee research grants, finance, staff hiring, governance, research integrity, events, industry collaborations, and research data reporting. The role requires coordinating with internal and external stakeholders, supporting faculty evaluations and renewals, resolving complex issues, and ensuring effective administrative operations.

Administers the full lifecycle of research grants, including proposal review, award setup, budget monitoring, compliance, forecasting, reporting, disbursements, and grant closure. Supports research operations through procurement, finance coding, invoice processing, claims, manpower funding, and project structure maintenance. Advises researchers and stakeholders, coordinates grant-related activities, maintains grant calendars, and provides administrative support to Centre leadership.