Top Executive Assistant Jobs in Singapore

Provides executive administrative support to Singapore Human Resources leadership. Responsibilities include complex calendar management, meeting coordination, travel arrangements, expense and invoice processing, presentation preparation, agenda tracking, HR event and project support, phone coverage, and confidential communications. The role requires strong organization, discretion, communication, problem-solving, and the ability to manage competing priorities in a fast-paced financial-services environment.

Provide high-level administrative support to a CEO of multiple early-stage tech startups: manage complex calendars across time zones, handle email, coordinate meetings and projects, maintain shared documents, track tasks and deadlines, assist with personal scheduling, streamline communication, and implement AI-driven workflow improvements.

Provides comprehensive executive and personal assistance to the Chief Revenue Officer, including complex calendar management, stakeholder coordination, meeting logistics, travel planning, expense and invoice administration, household operations, reservations, errands, personal events, venture fund administration, and document preparation. The role requires discretion, strong organization, communication skills, and comfort working across time zones in a fast-paced technology environment.

Provides comprehensive administrative and operational support to senior leadership, including complex calendar management, meetings, communications, travel, expenses, records, stakeholder coordination, and confidential information handling. Organizes leadership events, tracks action items, prepares presentations and reports, supports departmental initiatives, coordinates vendors and procurement, and improves administrative processes.

Provides executive administrative support, though specific responsibilities are not included in the posting. The role emphasizes developing competencies, engaging collaboratively, executing effectively, and strategizing within UOB’s banking environment.

Supports corporate operations by coordinating reports, meetings, interviews, executive meetings, international events, travel, expenses, suppliers, and stakeholders. The role requires excellent organization, communication, judgment, accountability, and attention to detail in a globally distributed environment. Candidates should be able to travel for company events, learn new technology quickly, and manage processes and initiatives across departments.

Provides strategic and administrative support to the President and CEO of JAPAC. Responsibilities include calendar and priority management, travel planning, meeting coordination, expense reporting, correspondence, procurement, confidential communications, project coordination, event support, and executive meeting preparation. The role also leads administrative initiatives, mentors other assistants, improves technology adoption, maintains global relationships, and exercises discretion and sound judgment in a fast-paced matrixed organization.

Supports the VP of Finance and two additional executives by managing complex calendars, international travel, meeting logistics, expense reports, events, project tracking, presentation materials, and internal and external communications. The role requires discretion, strong prioritization, attention to detail, initiative, and effective coordination across countries and time zones.

Provides high-level administrative support to a C16 manager and department: manage calendars, coordinate meetings and travel, prepare materials and expense reports, process invoices, handle ad-hoc projects, train administrative staff, and ensure compliance with firm policies.

Provides comprehensive administrative and operational support to the President for APJ, including diary and appointment management, meeting logistics, travel coordination, presentations, expenses, communications, events, and office administration. The role requires confidentiality, diplomacy, strong organization, attention to detail, effective problem-solving, and the ability to manage competing priorities and occasional extended hours.

Manage day-to-day office operations, facilities and vendor services, supplies, purchasing, expenses, workplace communications, and safety coordination. Provide backup executive assistant support to the SVP, including calendar management, meeting coordination, travel arrangements, urgent administrative matters, and handovers. Balance office management responsibilities with executive support while maintaining discretion, organization, responsiveness, and strong communication with employees, leaders, vendors, and external partners.

Provides confidential administrative and executive support to chief executives and senior vice presidents. Responsibilities include managing schedules, meetings, travel, correspondence, files, expenses, events, presentations, and action items. The role serves as a gatekeeper, coordinates internal and external stakeholders, supports special projects, conducts research, and may handle personal appointments or errands. Strong organization, communication, discretion, prioritization, problem-solving, and project-management skills are required.

Lead procurement strategy and policy compliance, manage procurement activities, support brand operations, source and negotiate with suppliers, benchmark prices, manage contracts, ensure supply continuity, and evaluate supplier performance. The role requires leadership, strong sourcing and negotiation skills, process discipline, supplier relationship management, and at least five years of supply chain experience, preferably in food and beverage.

Supports the College of Engineering’s communications function by researching, writing, editing, and translating scientific and engineering content for accessible publication. Responsibilities include interviewing researchers, managing content pipelines, coordinating stakeholders and approvals, supporting editorial calendars, proofreading, website updates, basic analytics reporting, and assisting with newsletters, publications, and digital communications.

Supports the full lifecycle administration of industry and research agreements, including drafting from approved templates, coordinating legal and internal reviews, maintaining research management records, tracking agreement status, processing variations and closures, and updating procedures. The role requires strong organization, communication, attention to detail, and proficiency with Microsoft Office. Entry-level candidates are welcome.

Lead the Research Office administration team and oversee research grants, finance, staff hiring, governance, research integrity, events, industry collaborations, and research data reporting. The role requires coordinating with internal and external stakeholders, supporting faculty evaluations and renewals, resolving complex issues, and ensuring effective administrative operations.

Supports alumni engagement for the College of Computing and Data Science by managing alumni relationships, events, communications, engagement strategies, metrics, SOPs, documentation, logistics, inquiries, and departmental budgets. The role coordinates with alumni stakeholders, students, faculty, and the deanery; evaluates event effectiveness; recommends improvements; and supports weekend activities when required.

Supports graduate research laboratories and centralized research computing facilities, including servers, GPUs, workstations, and specialized equipment. Responsibilities include infrastructure deployment, maintenance, troubleshooting, procurement, vendor management, asset lifecycle administration, laboratory access, safety and compliance audits, and stakeholder coordination. The role also applies generative AI and AI-enabled tools to improve technical documentation, workflow automation, analysis, troubleshooting, and operational productivity.

Administers the full lifecycle of research grants, including proposal review, award setup, budget monitoring, compliance, forecasting, reporting, disbursements, and grant closure. Supports research operations through procurement, finance coding, invoice processing, claims, manpower funding, and project structure maintenance. Advises researchers and stakeholders, coordinates grant-related activities, maintains grant calendars, and provides administrative support to Centre leadership.

Oversee laboratory operations, equipment maintenance, chemical inventories, hazardous waste, safety inspections, audits, incident investigations, training, emergency readiness, and facilities coordination. The role ensures regulatory compliance, maintains accurate documentation, coordinates vendors and contractors, supports fieldwork safety, and provides operational support across research laboratories and offices.

Manages the full lifecycle of research grants, including budgets, expenditures, financial reporting, procurement, vendor coordination, contracts, compliance, audits, travel, workshops, and fieldwork. Serves as a liaison among academic staff, university offices, funders, and external stakeholders. Supports grant proposals and recruitment activities, contributes to AI-enabled workflow improvements, and mentors junior administrative staff.

Oversee end-to-end delivery and governance of FlexiMasters executive education programmes. Coordinate faculty, internal teams, vendors, and corporate stakeholders; manage budgets, invoicing, revenue reconciliation, compliance reporting, audit readiness, service quality, issue resolution, and operational improvements across multiple concurrent programmes.

Manage end-to-end MSc programme administration, including admissions, curriculum coordination, timetabling, registration, internships, examinations, mark entry, claims processing, and faculty support. The role coordinates faculty, students, and internal stakeholders to ensure compliant and uninterrupted programme delivery.

Supports bids and proposals by coordinating RFP requirements, technical and commercial inputs, pricing, governance, presentations, subcontractor quotes, risk reviews, and final submission documents. Develops compelling proposals aligned with client needs, market trends, competition, and win themes while collaborating with technical leads, regions, and end markets. Requires strong communication, organization, administrative, relationship-building, and deadline-management skills, plus proficiency in Microsoft Office and e-procurement platforms.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.