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We are looking for a Regional Programme Co-Ordinator to be part of a growing team providing programme management / PMO services within the JLL APAC Regional Accounts business, dedicated to a specific Client.
This is a centralized administrative and coordination role focused on managing recurring and routine activities, platform administration, and reporting processes. You will demonstrate a high level of attention to detail, be self-motivated and able to work unsupervised at times showing initiative, whilst inspiring confidence in your interactions with both Internal and External Clients, Stakeholders and Partners.
You will have prior experience either working within a PMO with oversight of capital projects or acting as an assistant project manager / project coordinator for corporate occupier / fit out construction projects for blue chip multinational Clients, with experience on projects in the financial sector being advantageous.
You will work closely with and report to the Programme Management Lead undertaking the following key responsibilities.
Key Responsibilities
Platform Administration & Management
Client’s Third Party Risk Management Platform: Submit requests and follow up with platform Points of Contact (POCs) to complete the verification process
Client’s Project Management Platform: Coordinate submission of monthly status reports prepared by Project Owners
Contracts Management Platform: Submit contracts on the platform for "publishing" before purchase orders can be issued; ensure linkage with DB's third party risk management activities
Maintain data quality and consistency across all platform submissions
Vendor Performance Management
Coordinate the quarterly vendor performance management process
Set up meeting sessions and manage logistics
Take meeting minutes and distribute to stakeholders
Document processes for governance requirements
Track action items arising from vendor performance reviews
Reporting and Data Management
Assist in preparing regular reports on project progress and cost performance
Support the completion of KPI scorecards and assessments for project teams
Maintain and update project data in the Client's technology tools
Ensure data quality and consistency across all reporting platforms
Perform logic and common sense checks on submissions for accuracy
Action and Activity Tracking
Create and maintain action logs for various projects within the programme
Follow up on outstanding actions and provide regular updates to the Lead Programme Manager
Assist in monitoring project timelines and milestones
Identify opportunities to streamline day-to-day processes
Financial Support
Aid in end-to-end project financial management tasks
Help in preparing financial reports and tracking project budgets
Assist in the close-out of project financials
Stakeholder Communication Support
Help draft and distribute stakeholder communications
Maintain stakeholder contact lists and communication logs
Assist in organizing and scheduling meetings with internal and external stakeholders
Document Management
Ensure all project documentation is properly filed and easily accessible
Assist in maintaining and updating project management templates and standard operating procedures
Support the Project Owner in driving compliance with the Client's standard Governance Process
Risk and Issue Management Support
Help maintain risk and issue logs for allocated project(s)
Assist in tracking the status of risk mitigation actions
General Administrative Support
Provide general administrative assistance to the Project Owner as needed
Help coordinate logistics for project-related meetings and events
Technical Skills
Tech savvy with strong proficiency in digital platforms and technology tools
Analytical skills – ability to perform general checks on submissions (common sense/logic validation) and identify process improvement opportunities
Process and structure oriented – comfortable working with standardized processes and governance frameworks
Basic understanding of construction/project management methodologies and overall project processes
Ability to read and interpret construction drawings and specifications
Strong organizational abilities with attention to detail
Time management and ability to prioritize competing tasks
Clear written and verbal communication skills
Problem-solving and critical thinking capabilities
Personal Attributes
Adaptability and willingness to learn
Self-motivated with a proactive approach
Team player who collaborates effectively with diverse stakeholders
Professional demeanor and reliability
Ability to work under pressure and meet deadlines
Strong attention to detail with a systematic approach to work
Education/Experience
Bachelor's degree in construction or project management, Engineering, Architecture, Quantity Surveying, or related field
2-5 years of relevant experience in project management or construction
Any relevant certifications would be advantageous
Location: This role is based 100% in the Client's offices in the Singapore CBD
Location:
On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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