Project Coordinator - Workplace Technology Solutions

Company Summary:
Since 2002, DVI Solutions has been a leading provider of audio-visual setups to help our clients communicate and collaborate better--whether it's with colleagues across the office, or partners on the other side of the world. We have presence across Japan, Singapore, Thailand, Shanghai, Hong Kong, Philippines, Vietnam, India, Malaysia and Indonesia. Our satisfied clients include corporations, government agencies, schools, retail stores, hotels and many more.

Job Summary:

The Project Coordinator will support the planning, execution, and delivery of workplace technology projects aimed at improving business environments through the deployment of IT solutions, collaboration tools, and smart workplace technologies. This role involves coordinating between cross-functional teams, tracking project progress, managing documentation, and ensuring timely communication with stakeholders.

Key Responsibilities:

• Assist Project Managers in the planning and implementation of workplace technology initiatives, including software rollouts, hardware installations, and infrastructure upgrades.
• Coordinate day-to-day project activities, ensuring tasks are completed on time and within scope.
• Maintain project schedules, track milestones, deliverables, and dependencies using project management tools.
• Facilitate communication between technical teams, vendors, clients, and business stakeholders.
• Prepare and distribute project documentation such as meeting minutes, status reports, risk logs, and action items.
• Monitor project budgets, resource allocation, and procurement processes related to technology solutions.
• Identify potential project risks or issues and escalate to project leads with recommendations.
• Support testing, deployment, and post-implementation review processes to ensure solutions meet business requirements.
• Organize and coordinate training sessions or workshops for end-users on new workplace technologies.
• Ensure compliance with company policies, industry standards, and security protocols throughout project lifecycles.

• Bachelor’s degree in Business Administration, Information Technology, or related field preferred.
• 2+ years experience in project coordination or management, ideally within IT or technology services.
• Familiarity with workplace technology solutions such as collaboration platforms (Microsoft Teams, Zoom), device management, network infrastructure, or smart office systems.
• Proficient in project management software (e.g., Microsoft Project, Jira, Asana).
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills.
• Ability to work collaboratively across diverse teams and manage multiple stakeholders.
• Basic understanding of IT infrastructure, software deployment, and change management processes.
• Problem-solving mindset and attention to detail.

Why Join us

• Opportunities to work on regional projects with global brands.
• Exposure to multinational clients, cross-border teams, and cutting-edge technology.
• Exposure to solutions that include immersive video walls, hybrid meeting tech, collaboration tech, digital transformation, smart workspace integration and much more.
• Team-oriented culture that encourages collaboration and continuous learning.
• Involved in custom projects for high-profile clients, DVI offers opportunities to expand your portfolio and build a specialized skill set.
• A booming industry with the rise of hybrid workspaces and smart office solutions.
• Competitive performance-based bonuses and salary increments.
• Comprehensive benefits including unlimited general practitioner (GP) visits, hospitalization and specialist coverage, birthday leave, menstrual leave, and more.

DVI Solutions is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.