Coordinates maritime vetting inspections, audits, SIRE and PSC reporting, vessel compliance records, invoices, and audit follow-up. Prepares recurring management reports, meeting agendas, data analyses, presentations, and quarterly alerts. Requires strong administration, communication, time management, attention to detail, Microsoft Office proficiency, and the ability to manage multiple urgent tasks with minimal supervision.
Some of the things you’ll be doing
- Hold safety and environmental protection as a value
- Preparation of monthly, weekly and quarterly reports / meeting agenda for the team
- Assist in TMSA audits preparation
- Provide and analyze raw data / slides for Quarterly Management Reviews (QMR) and Quarterly alerts
- Assist with any ad-hoc tasks as required by Line Manager
VETTING
- Coordinate and arrange Vetting inspections between vessels, ship teams, oil company and agents;
- Update Flag State Authority, post any PSC inspection onboard vessels.
- Upload PSC reports and where applicable, Non Conformance reports to OCIMF.
- Administrative preparation for SIRE inspections on OCIMF and with vessels.
- Receive and follow up on SIRE / NS / audit related responses and invoices;
- Maintain updates of Q88 data, HVPQ, officer matrix and OCIMF SIRE reporting;
- Maintain an overview of the Navigation, Cargo, Mooring audit’s function (tracking and closure) in collaboration with the Audit team, Managers and vessels.
What we are looking for
- Diploma in Business / Maritime Studies or relevant administration experience
- Ability to respond positively to customers in an effective manner
- Proficient in Microsoft Office applications
- Strong time management, attention to detail, and ability to handle tasks with urgency.
- Self-motivated, capable of multi-tasking, and working with minimal supervision.
- Excellent interpersonal and communication skills; works well in a team environment.
What you can expect in return
- At Teekay you will find an engaged workplace alongside 8,000 professionals across the globe. Within all this wonderful diversity, this is what brings us together:
- We live by our #TeekaySPIRIT values - they always guide our actions, no compromises.
- People who are committed to excellence, developing their professional experience as they deliver organizational outcomes
- An open collaborative workplace where you can have immediate impact
- A workplace where Everyone is a Leader and practices:
- Doing the right thing
- Creating connections
- Delivering results
- Challenging work in a dynamic environment
We thank all applicants for their interest, however, only those candidates selected for further consideration will be contacted.
Procurement Hub Singapore Office
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