The Office Administration Coordinator plays an important role in ensuring the smooth and efficient day-to-day operations of the office. This position is responsible for a broad range of administrative, procurement, and coordination functions that support the overall workplace experience for employees and visitors.
Responsibilities
- New Hire & Leaver Administration
Coordinate onboarding essentials for new hires including photo-taking, access card issuance, lockers and distribution of welcome bags (T-shirts, notebooks, etc.).
Closely monitor assigned employee task completion status in Oracle and conduct Day 30 and Day 60 check-ins with new hires.
Manage access card refresh and removal for leavers.
- Procurement & Vendor Management
Source and order pantry supplies, stationery, cone cups, and Ichor-branded merchandise (T-shirts, notebooks).
Raise Purchase Requisitions (PRs) and submit invoices for finance processing.
Liaise with vendors for toner and drum replacements across all offices and cells, as well as vending machine top-ups and fault rectification.
3. General Administrative Support
Handle daily letterbox collection, courier services, process vendor invoices (e.g. vending machines).
Oversee the procurement and replenishment of stationery and pantry supplies.
Coordinate festive decorations and work closely with the Facility team to ensure the upkeep, maintenance, and overall conduciveness of the employee workplace environment.
Requirements
Diploma or equivalent qualification in any discipline.
3 - 5 years of working experience in an administrative, office support, or customer service role in a Manufacturing environment is an advantage
Basic to intermediate proficiency in Microsoft Office applications (Word, Excel, Outlook)
Familiar with procurement processes, including raising Purchase Requisitions (PRs) in Oracle.
Strong organisational skills with the ability to manage multiple tasks and prioritize simultaneously
Able to work independently with minimal supervision while managing competing deadlines
Comfortable interacting with internal stakeholders, external vendors, and visitors at all levels
- Dependable and resourceful with a proactive approach to problem-solving.
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