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Octus
Octus is a leading global provider of credit intelligence, data, and analytics. Since 2013, tens of thousands of professionals across hedge fund, investment banking, management consulting, and law firm verticals have come to rely on Octus to make better, faster, and more confident decisions in pace with the fast-moving credit markets.
For more information, visit: https://octus.com/
Working at Octus
Octus hires growth-minded innovators and trailblazers across the globe to drive our business and culture. Our core values – Action Oriented, Customer First Mindset, Effective Team Players, and Driven to Excel – define an organizational ethos that’s as high-performing as it is human. Among other perks, Octus employees enjoy competitive health benefits, matched 401k and pension plans, PTO, generous parental leave, gym subsidies, educational reimbursements for career development, recognition programs, pet-friendly offices (US only), and much more.
Role
We are looking for an experienced HRIS Analyst to join our team. This role is instrumental in configuring and optimizing our HR systems, ensuring data integrity, and managing compliance-related tasks. The ideal candidate will have strong technical expertise in HR systems, backend workflows, and system administration, with a problem-solving mindset and a passion for efficiency.
Reporting to the People Infrastructure & Total Rewards Lead, this role will collaborate closely with People Operations Analysts, Recruitment Operations Analysts, and cross-functional teams in HR, Payroll, IT, and Compliance.
Responsibilities:
HRIS Configuration & Optimization
- Design, configure and manage the upkeep of workflows, approval processes, permissions, user access, and data integrity within the system - ensuring system efficiency, accuracy, and compliance.
- Set up and maintain custom fields, data taxonomies, calculated fields and system logic to align with business needs.
- Troubleshoot system issues, errors, inefficiencies and support HR, Recruitment, Payroll, and IT teams with system-related inquiries.
- Identify and resolve bottlenecks, redundancies, and manual touchpoints within HRIS operations.
- Conduct system audits and reporting to ensure HR data accuracy and compliance with internal policies.
- Maintain and update integrations with payroll, ATS, and other third-party systems.
- Develop and document standard operating procedures (SOPs) to enable HRBPs, Recruiters, and Managers to navigate HRIS systems effectively.
Compliance & Documentation
- Oversee I-9 and right-to-work checks for new hires and existing employees, ensuring compliance across multiple jurisdictions and identifying scalable solutions to maintain compliance.
- Maintain and update employee records and documentation in adherence to data governance policies. Drive the design and improvement of documentation processes, contributing to key projects related to efficient documentation management.
- Support audits for SOC2, GDPR, and other regulatory requirements, collaborating closely with Compliance and IT teams to ensure compliance and mitigate risks.
Operational & Administrative Support
- Generate reports and dashboards as requested to support People Operations & Infrastructure initiatives.
- Support answering first line people team related queries.
- Assist with general HR workflows, as the role requires, data requests, system updates, processes, and documentation management.
Requirements:
- 2+ years of HRIS or systems configuration experience within an international business setting.
- Strong backend system knowledge and mindset, including workflow automation, data structures, and integrations.
- Hands-on experience with system audits, reporting, and compliance-related documentation.
- Ability to troubleshoot technical issues and optimize system performance.
- Strong analytical and problem-solving skills, with attention to detail.
- Familiarity with HiBob, Greenhouse, Workato, ADP are strong pluses but not required.
Equal Employment Opportunity
Octus is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, pregnancy, veteran status, or any other legally protected status. We strive to create an inclusive and diverse work environment where all individuals are valued, respected, and treated fairly. We believe that diversity enriches our workplace and enhances our ability to innovate and succeed.
