We are seeking an Executive, Office Administrator to support general office operations, asset management, and the coordination of seminars, events, and academic visits at IDMxS, while working cross-functionally with stakeholders in a dynamic, fast-paced environment.
Responsibilities:
Provide overall event management coordination including managing stakeholders, planning, and execution. This includes liaison and support to speakers and/or VIP guests on flights and hotel bookings.
Source, evaluate, negotiate and manage third party vendors and/or venues for the respective events/seminars.
Coordinate and manage external vendors, support logistics preparation, and assist in the execution of the events/initiatives.
Responsible for scheduling internal/external engagements, and arranging virtual meetings/conference calls.
Assist with public outreach via website and preparation of marketing-related materials.
Assist with day-to-day operations of the office, such as office purchases, asset management, monitoring of office and pantry supplies.
Other administrative duties as assigned by the supervisor.
Requirements:
University Degree in any discipline.
Minimally 4 years of post-degree working experience, including event management and secretarial experience is an added advantage.
Strong communication and interpersonal skills, with a proven ability to engage and coordinate effectively with external vendors.
Proficient in MS Excel, PowerPoint, Access and Adobe.
We regret to inform that only shortlisted candidates will be notified.
Hiring Institution: NTUSimilar Jobs
