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POSITION SUMMARY
The Executive Assistant is responsible for managing the schedule and communication of the VP of APAC & Growth Markets, gathering documents to prepare for meetings and coordinating meetings and travels arrangements.
ESSENTIAL JOB FUNCTIONS
- Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the AGM VP’s behalf
- Act as the point of contact for the region to executives, employees, clients and other external partners of the company
- Lead the organisation of regional meetings, including scheduling, sending invitations and reminders, coordinating the agenda, venues, accommodations, travels and catering when necessary
- Take the minutes during the regional meetings and follow up with actions
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters and maintaining updates/changes calendar as needed
- Make travel and accommodation arrangements for the AGM VP, and help with his expenses’ reimbursement
- Maintain an efficient and organized filing system, including contracts lists, and any other pertinent information
- Maintain comprehensive and accurate records
- Perform minor accounting duties
- Manage information flow in a timely and accurate manner
Key Requirements:
- Minimum 10 years work experience as an Executive Assistant, Personal Assistant or similar role
- Structured and having excellent organizational and time management skills
- Solution oriented: natural ability to respond to and control unexpected situations, and take initiatives to implement the best solution, sometimes with partial information at hand
- Innovating: proven creative thinking skills;
- Influencing: talent for reaching goals by making good impression, getting others to accept ideas ;
- Customer oriented attitude: natural tendency to put client first and to maintain constructive contacts;
- Coping/controlling in stressful situations: Ability to respond calmly and in a constructive way at any time
- Starter and independent thinker, with the aptitude to work autonomously
- Strong attention to detail
- Discretion and confidentiality is a must
- Outstanding verbal and written communication in English + one other language is a plus
- Excellent MS Office knowledge
- At ease with office gadgets and applications (e.g. e-calendars and copy machines)
- High School degree
- PA diploma or certification is a plus
Our commitment to Diversity & Inclusion:
LivaNova values equality and celebrates diversity. We are committed to ensuring that our recruitment process is fair, transparent and free from unlawful discrimination.
Our selection process is driven by the key demands/requirements for the role rather than bias or discrimination on the basis of a candidate’s sex, gender identity, age, marital status, veteran status, non-job-related disability/handicap or medical condition, family status, sexual orientation, religion, color, ethnicity, race or any other legally protected classification.
Notice to third party agencies:
Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
Beware of Job Scams:
Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons posing as LivaNova recruiters or employees. The scammers may attempt to solicit confidential, personal information, such as a social security number, or your financial information. LivaNova will never ask for fees prior/during/after the application process, nor will we ask for banking details or personal financial information in return for the assurance of employment. If you are concerned that an offer of employment might be a scam or that the recruiter is not legitimate, please verify by searching for “See Open Jobs” on https://www.livanova.com/en-us/careers, and check that all recruitment emails come from an @livanova.com email address.
