This is a remote position.
Executive Administrative Assistant
Company: TeamFicient
Location: Remote
Employment Type: Full-Time
Salary Range: TBD
Work Schedule:
Time Range: Between 7 AM and 7 PM CST
Working Hours: 9 hours per day (8 working hours + 1-hour break)
Days Off: TBD (2 days per week)
Why Join Us?
At Teamficient, our team spans multiple countries and regions, and we stay connected by operating within EST, CST, and PST time zones.
Work Without Borders: Collaborate daily with experts from around the world. You’ll gain international exposure and experience that goes far beyond your local market.
Built for Remote: Our setup isn't a "work from home" experiment; it’s a fully remote culture designed for autonomy, flexibility, and trust.
Diverse Perspectives: You’ll be part of a multicultural team where different backgrounds are our greatest strength.
Grow Globally: Expand your career on a global stage, learning how business works across different cultures and continents.
About the Role
We're looking for a sharp, highly organized Executive Administrative Assistant to work directly with our CEO. You'll be the person who keeps everything moving, managing the calendar, tracking action items, coordinating with internal teams and outsourced providers, and making sure nothing gets missed. This isn't basic admin work. We need someone who thinks ahead, follows through, and takes full ownership of keeping the CEO organized and focused on what matters most.
Core Responsibilities
Calendar and Schedule Management
Manage the CEO's calendar, agenda, and daily priorities
Schedule and coordinate internal and external meetings
Prepare daily and weekly agendas to keep the CEO on track
Assist with personal scheduling and travel planning as needed
Follow-Up and Accountability
Track action items and follow up with internal team members to ensure tasks are completed
Coordinate with outsourced service providers on ongoing deliverables
Follow up with external vendors and escalate issues when needed
KPI and Reporting Support
Help ensure KPIs, goals, and processes are being monitored and followed
Maintain trackers, dashboards, and reports for CEO review
Organize and prepare information and documents ahead of reviews and meetings
Coordination and Communications
Serve as a point of contact between the CEO, leadership team, and external service providers
Manage communications on behalf of the CEO with professionalism and discretion
Keep all parties aligned on priorities, deadlines, and next steps
Candidate Qualifications
Must-Haves
3+ years of experience supporting C-level executives or business owners
Strong organization and time management skills
Excellent follow-up and attention to detail, you don't let things fall through the cracks
Clear written and verbal communication in English
Comfortable working with KPIs, trackers, and basic reporting
High level of discretion and confidentiality
Good to Haves
Experience with Microsoft 365 or Teams
Familiarity with project management tools (Asana, ClickUp, Monday, or similar)
Comfortable building or maintaining spreadsheets and dashboards
