Description
Job Title: Executive Administrative Assistant – Onsite – Chatsworth
Overview:
The Executive Administrative Assistant / Analyst supports the Information Technology department in daily administrative tasks such as calendaring, vendor management, invoicing, and other duties.
Additionally, this role will also provide support in:
· Reporting, such as financial tracking, budget variance analysis and accrual reporting.
· Maintaining system portals.
· Preparing complex reports.
· Supporting project execution.
· Ensuring accurate documentation across the Department.
The ideal candidate is detail oriented, analytically minded, and comfortable working with financial data, dashboards and cross-functional teams.
Requirements
What We Are Looking For:
- 3+ years of similar or related experience, including administrative support, financial reporting, or data analysis.
- Experience in accounting concepts, variance analysis, or business intelligence tools is strongly preferred.
- Experience supporting multiple C-Suite executives at the same time is also preferred.
- Bachelor's Degree is preferred; some college or an equivalent combination of experience and training is required.
- Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, charts).
- Familiarity with accounting systems, financial reporting tools.
- Ability to extract and manipulate data from multiple systems.
- Strong understanding of basic accounting concepts (accruals, variances, forecasting).
- Advanced Outlook calendar management and Excel skills are critical . Expert proficiency with Word, PowerPoint, and Visio is also required.
- Coursework in accounting, finance, business analytics, or information systems is a plus.
- Strong organization, time management, project management, attention to detail, and problem-solving skills
- Strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency.
- Friendly and professional demeanor, with a "can do" attitude.
- Ability to act quickly from one task to another, seamlessly and professionally.
- Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision.
- Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.
- Ability to proofread and data validation.
- Ability to identify business issues and coordinate an appropriate response with the key stakeholders.
- Proven experience working in a fast-paced environment while providing superior service level
- Ability to tame organized chaos while remaining calm and composed
- Possess a high degree of initiative to take independent action and be able to always exercise proper judgment.
- Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities.
Equal Opportunity Employer – Veterans / Disabled
Drug-free Workplace
Pay Grade Info:
The base pay range for this position is: 70k - 80k.
Perks Important to You:
Our Team Members enjoy the following rewards and benefits:
· Competitive pay
· Subsidized health care including medical, dental and vision
· FSA and HSA
· Company-Paid Life and A&D insurance
· Discounts on loans (must be a member)
· Paid Vacation, Holiday, and Sick time
· 401k Retirement Saving Plan with a 6% safe harbor employer match
· Educational Assistance Program and more!
Equal Opportunity Employer – Veterans / Disabled
Drug-free Workplace
