This is a remote position.
Bilingual Executive & Administrative Assistant
Company: TeamFicient
Location: Remote
Employment Type: Part-Time (Transitioning to Full-Time within 1 month)
Salary Range: $800 to $1000
Work Schedule: U.S. Business Hours (Mountain Time preferred; flexible schedule)
Why Join Us?
At TeamFicient, our team spans multiple countries and regions, connecting talent across global time zones.
Work Without Borders: Collaborate directly with passionate business owners while building your international career.
Built for Remote: Join a fully remote culture designed for autonomy, operational reliability, and trust.
Diverse Perspectives: Be part of a multicultural team where adaptability and bilingual communication drive everyday success.
Grow Globally: Support scaling small businesses and expand your professional scope in executive support and operations.
About the Role
TeamFicient is seeking an organized, proactive Bilingual Executive & Administrative Assistant to support the founder of an expanding physical therapy practice based in Colorado. This role is ideal for an administrative professional who excels at streamlining client communications, managing complex schedules, and offering high-touch executive support. You will serve as the primary point of contact across calls, messages, and emails while managing both professional operational logistics and personal executive support tasks.
Core Responsibilities
Client Communications & Front-Desk Support
Manage primary business communication channels, handling inbound emails, calls, and inquiries promptly in English and Spanish.
Assist in setting up and operating dedicated VoIP lines (Zoom Phone) to handle client text messages and voice calls separately from personal lines.
Communicate with diverse client groups, applying customized pricing structures and regional rates (including U.S. low-income programs and international clients).
Calendar & Administrative Operations
Coordinate client appointments, follow-ups, and calendar schedules using Google Calendar and integrated web platforms.
Assist in setting up daily workflows and maintaining organized records within web-backed operational tools.
Collaborate with internal technical leads to implement streamlined intake and workflow automations.
Executive & Personal Support
Provide high-level support for executive personal scheduling, including flight bookings, personal medical appointments, and family extracurricular itineraries.
Execute light social media management and professional networking support (e.g., maintaining LinkedIn profile updates and client engagement).
Candidate Qualifications
Must-Haves
2+ years of professional experience in an Executive Assistant, Administrative Assistant, or Virtual Assistant role.
Native or near-native bilingual fluency in English and Spanish (written and verbal).
Hands-on experience with Google Calendar, Zoom Phone (or similar VoIP systems), and web-based scheduling platforms.
Strong organizational skills with proven ability to handle both confidential business logistics and personal administrative tasks.
Comfortable working during Mountain Standard Time (MST) business hours in a dedicated home office.
Good to Haves
Prior experience supporting allied health practices, wellness clinics, or physical therapy businesses.
Basic experience managing LinkedIn profiles and business social media presence.
Familiarity with Squarespace booking tools or basic client CRM software.
Experience collaborating with IT/Automation teams to implement workflow optimizations.
Work Location: Remote
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