Assistant Director, Administrations

The Assistant Director (AD), Administrations is the operational leader of School of Civil and Environmental Engineering (CEE)'s administrative functions. The AD role which is a Management role, is accountable for the outcomes of the school's administrative and technical functions, manages a team of functional heads, and operates within both the Chair's school direction and the College of Engineering's administrative governance framework.

Job Responsibilities:

• Translate academic and strategic priorities into structured operational plans with clear ownership and timelines.

• Directly manage functional heads across HR, Finance, IT, Research & Partnerships, Graduate Studies, Undergraduate Affairs, Facilities, and Technical Operations.

• Set and maintain performance standards for all direct reports — conducting regular structured check-ins and overseeing the appraisal process for all school staff under Management and Support Officer and Programme Support Officer Scheme.

• Oversee the school's financial operations — budget planning, monitoring, reporting, and resource utilization — within university financial guidelines.

• Manage space utilization, infrastructure, and renovation projects, ensuring teaching and research needs are met without operational disruption.

• Ensure compliance with statutory requirements, university safety standards, PDPA, and Business Continuity Planning obligations.

• Represent CEE within the College's one-college administrative framework — attending weekly alignment, implementing college-level standards, and escalating issues through the right governance channel.

• Build team capability through structured development, succession planning, and a consistent management rhythm.

Requirements:

• A recognised university degree in any discipline.

• At least 8–10 years of working experience, with at least 3–4 years managing a team or function.

• Demonstrated accountability for operational outcomes — not just process compliance.

• Strong people management and financial oversight capability.

• Effective communication and influencing skills across a diverse stakeholder environment.

• Prior experience in an institute of higher learning is advantageous.

We regret to inform that only shortlisted candidates will be notified.