The Accounts Receivable Specialist supports the Company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts. Communicate discrepancies to management team, identify slow-paying customers and recommend solutions to ensure customer payment is secured. Strengthen and grow relationships with customers by working closely with customers regarding their accounts. Streamlining processes by identifying areas for performance improvement.
Including but are not limited to:
1. Contact customers ( email, mail, telephone call etc.) as needed to ensure payment of outstanding invoices
2. Ensure sales terms and conditions are complied with by monitoring the performance obligation in the sales contracts (accrual and actual performance)
3. Send Invoices & Statement of Accounts to customers.
4. Monitor aged analysis and ensure all customers are within trading terms and Prepare bi-weekly report on aged analysis with explanations for any slow debts
5. Conduct daily processing of incoming cash/cheque and direct receipts, post and reconcile customer payment to GL, including daily A/R batches, apply customer advance deposit.
6. Executing credit card payment of customer and monitoring GIRO payments
7. Identify issues or report any disputes and risk in the collection process to line managers and work together with commercial teams to propose follow up action plans.
8. Work closely with sales and customer service personnel pertaining to the credit control function,
constantly review and improve the order release process to ensure an effective and efficient credit control
process
9. Conduct monthly credit review and risk assessment meetings with Finance Manager, Sales and
Management to understand and limit company’s exposures via specific action plans agreed
at those sessions.
10. Ensure statement of accounts and reminder letters are sent out according to schedule
11. Assist in collection from the customer and attend to customer’s inquiries in respect to outstanding balances
12. Maintain good rapport with clients and resolve disputes with them professionally and efficiently
13. Compute any rebates to be paid to customers.
14. Preparing monthly Inter-Company billing.
15. Identifies and executes the necessary process adjustments related to AR.
16. Maintain Vendor Master Data in U8 system
17. Assists with audit and period end reporting and closing procedures
18. Preparing Bank Guarantee.
19. Back-up staff functions within AR Department, when necessary.
20. Perform other duties as required based on business needs or as directed by Manager
Your ZEISS Recruiting Team:
Luke Steven Montana
