Team Assistant - Strategy Group (1 year contract)

GenZero is an investment platform company focused on accelerating decarbonisation globally. Founded by Temasek, we seek to deliver positive climate impact alongside long-term sustainable financial returns by investing in opportunities with the potential to be nurtured into impactful and scalable solutions.
Driven by a common purpose to decarbonise for future generations, we recognise the need for a holistic and integrated approach to achieve a net zero world. At GenZero, we adopt a flexible investment approach across three focus areas to drive climate impact: (i) nature-based solutions that help protect and restore our natural ecosystems while benefiting local communities and biodiversity; (ii) technology-based solutions that deliver deep decarbonisation impact; and (iii) carbon ecosystem enablers which refer to companies and solutions that support the development of an effective, efficient, and credible carbon ecosystem. 
For more information on GenZero, visit www.genzero.co.
We are seeking to hire a Team Assistant (1-year contract) to support the Strategy and Development Group in secretarial and administrative work. The individual should be adaptable to a dynamic work environment, proactive in undertaking diverse tasks and have a good attention to detail. This role offers the unique opportunity to join a fast-growing and dynamic organisation in Singapore.
 

Responsibilities 

i) Executive Support to the Strategy and Development Group:

• Support the Strategy and Development Group members in full spectrum of secretarial/administrative/procurement and contracting matters
• Manage calendars of Strategy and Development Group Directors and be responsible for scheduling and deconflicting meetings, conference calls, video conferences both internally and externally
• Manage logistics including room bookings, agenda and document compilation, and setting up of AV for meetings
• Coordinate information & logistics for overseas trips, including arrangements for complex and detailed travel plans and itineraries – visa applications, domestic and international travel and hotel bookings, cancellations if any, billings and refunds etc.
• Tracking of corporate card expenses and out of pocket business expenses and claims for Directors
• Processing of invoices for Group transaction expenses
• Tracking of Group expenses in terms of travel and transaction fees
• General administrative duties e.g. assisting in preparation and printing of documents, organising team cohesion events, providing on-the-ground support at high-key events and external workshops e.g. at the company's flagship GenZero Climate Summit

ii) Board Support and Liaison:

• Support CEO’s Personal Assistant on Board-related matters
• Take the lead in Board-related logistics

Requirements

• Minimally 5 years of experience providing full secretarial support (past experience in Singapore Government and Temasek-related companies would be beneficial)
• Ideally at least a GCE ‘A’ level certificate or polytechnic or equivalent diploma holder
• Advanced MS Office including Word, MS Outlook, Excel, PowerPoint
• Proven team player with a proactive style, takes initiative and with the ability to work independently
• Strong interpersonal skills and able to build rapport with Strategy and Development Group members and executive assistants for other stakeholders
• Strong communication skills at all levels
• Strong written and spoken English
• Self-motivated, organised and strong attention to details
• Diligent and willing to work beyond normal office hours, where required
• Ability to think analytically

Note: Please submit your CV in pdf format