Senior Executive, Office of Innovation & Enterprise [LKCMedicine]

The Lee Kong Chian School of Medicine (LKCMedicine) trains doctors who put patients at the centre of their exemplary care. The School, which offers both undergraduate and graduate programmes, is named after local philanthropist Tan Sri Dato Lee Kong Chian. Established in 2010 by Nanyang Technological University, Singapore, in partnership with Imperial College London, LKCMedicine aims to be a model for innovative medical education and a centre for transformative research. The School’s primary clinical partner is the National Healthcare Group, a leader in public healthcare recognised for the quality of its medical expertise, facilities and teaching. The School is transitioning to an NTU medical school ahead of the 2028 successful conclusion of the NTU-Imperial partnership to set up a Joint Medical School. In August 2024, we welcomed our first intake of the NTU MBBS programme, that has been recently enhanced to include themes like precision medicine and Artificial Intelligence (AI) in healthcare, with an expanded scope in the medical humanities. Graduates from the five-year undergraduate medical degree programme will have a strong understanding of the scientific basis of medicine, with an emphasis on technology, data science and the humanities.

The Office of Innovation & Enterprise (OIE) drives strategic initiatives in innovation, entrepreneurship, translational opportunities, and industry partnerships to create meaningful impact through research and education. We are seeking a dynamic and motivated individual to join the team as a Senior Executive to support the financial, and administrative functions of the Office.

• Manage end-to-end procurement processes, including purchase requisitions, quotations, vendor coordination, invoice processing, claims, and payments in accordance with university policies and procedures.
• Support budget administration by monitoring expenditures, commitments, and utilisation across office and project accounts.
• Prepare financial summaries, utilisation reports, and other management reports as required.
• Track project-related expenses, claims, milestones, and supporting documentation to ensure timely and accurate administration.
• Coordinate meetings, minutes and follow-up action items.
• Maintain proper filing systems, records, and documentation in compliance with governance requirements.
• Liaise with internal stakeholders including faculty, researchers, finance, procurement, HR, and central offices, as well as external vendors and partners.
• Undertake any other duties assigned by Vice Dean (Innovation & Enterprise).

• Degree in Business Administration, Finance, Accountancy, Management or related discipline.
• Candidates with Diploma qualifications and relevant experience may also be considered.
• Minimum 3 years of relevant working experience in administration, finance, procurement, project coordination, or operations management.
• Experience in higher education, healthcare, research, or public sector environments would be advantageous.
• Good understanding of budgeting, finance administration, and procurement processes.
• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Strong organisational skills with ability to manage multiple priorities and deadlines.
• Meticulous, detail-oriented, and able to work independently.
• Strong interpersonal and communication skills with the ability to engage diverse stakeholders.
• Positive attitude, resourceful, and adaptable in a fast-paced environment.

This is a 3-year contract appointment. We regret to inform that only shortlisted candidates will be notified.