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Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
Business Enablement/SupportAll Job Posting Locations:
Singapore, SingaporeJob Description:
The Senior Executive Assistant provides comprehensive, high-level secretarial and administrative support to assigned senior leaders. This role encompasses complex calendar and travel management, coordination of executive‑level meetings and events, preparation of business materials, and collaboration across multiple senior stakeholders.
Key Responsibilities
Executive & Administrative Support
Deliver full-spectrum secretarial and administrative support to assigned leaders.
Manage complex travel arrangements, including flights, accommodation, visas, visa letters, and ground transportation.
Coordinate local and overseas meetings, including teleconferences.
Prepare, submit, and track Concur expense claims.
Support procurement and administrative processes through Ariba and other internal systems.
Prepare, consolidate, and organize presentation decks and meeting materials.
Oversee calendar management for designated senior leaders, ensuring prioritization and alignment.
Office & Event Coordination
Perform shared administrative duties, including managing office supplies.
Support corporate events such as town halls, POA meetings, and external association engagements.
Facilitate hospitality for internal and external visitors.
Onboarding & Offboarding Support
Coordinate onboarding and offboarding support for new hires and leavers.
General & Ad-hoc Support
Deliver additional administrative tasks as required to support business operations.
Qualifications & Requirements
Minimum 15 years of secretarial experience in MNC environment.
At least 8 years of experience supporting senior leaders.
Strong ability to support multiple senior stakeholders within a diverse, multicultural environment.
Highly resourceful with proven capability to multitask effectively.
Able to work independently while also demonstrating strong teamwork.
Demonstrates enthusiasm, a positive attitude, and professionalism.
Excellent interpersonal and communication skills; pleasant and approachable.
Required Skills:
Preferred Skills:
Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, TypingJohnson & Johnson Singapore, Singapore, SGP Office
1 Fusionopolis Way, Singapore, Singapore, Singapore, 138632
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