Senior Executive, Administrative Support

Nanyang Technological University is a leading global university recognised for excellence in education and research. Nanyang Business School (NBS) is one of Asia’s premier business schools, committed to delivering impactful education and driving innovation in teaching and engagement.

This incumbent is part of Nanyang Business School Corporate Services - Academic Support Unit that is dedicated to assisting faculty with research and teaching-related administrative tasks. The team aims to excel operationally by establishing a service centre focused on customer satisfaction and faculty support. This role will function as the primary contact for faculty regarding all administrative aspects of research and teaching activities.

Job Responsibilities:

Central / Cross Division Administrative Support

• Act as the main hub for the processing of faculty pre-travel requests, expense claims, and reimbursements. Provide proper and timely processing of expenses and claims incurred by faculty.

• Assist with purchases in accordance with NTU procurement policies and guidelines.

• Assist in budget planning for faculty-related expenses.

• Proper filing and accounting of revenue and expenditure for periodic financial reporting.

• Assist in the organisation of events such as seminars, workshops, and retreats, including logistical arrangements, budget monitoring, and smooth on-site execution.

• Support course coordinators in the submission of course outline revisions through the curriculum management application (CMA) platform.

• Provide support to divisions’ research centres.

• Support activities related to assessments (e.g., quizzes) and examination invigilation.

• Other tasks assigned by ASU Lead as required

Job Requirements:

• Minimally a Diploma in Business Administration, or related field. Degree in Business Administration, or related field, is preferred.

• Minimum 5 years of working experience in an administrative role.

• Relevant working experience in the education sector will be advantageous.

• Strong proficiency in MS Office suite, and online productivity tools.

• Good written and verbal communication skills.

• Able to work individually and collaborate with others as a team

• Strong planning, organisational and problem-solving skills

• Independent and possess strong multi-tasking abilities

• Meticulous and attentive to detail