Title:
Senior Document ControllerJob Responsibilities:
Under broad direction, oversees and performs the full range of activities with associated with document management work on a Project which includes Vendor Document Management
Coordinate execution of the document management plan incorporating contractual requirements of the assigned Project
Guides and supervises personnel in the setup and execution of document management processes and systems
Collaborates within the department and the Client
Ensure work processes are aligned with project processes and contractual requirements
Ensure document management deliverables are understood and delivered to contract, quality and schedule requirements, as well being responsible for measurable assets such as budgets, equipment, and staffing
Manage document controller teams and allocating /assigning work to balance the workload
Ensure work meets required HSE and QA standards
Implements and executes the Document Management strategy in support of the scope of work performed and the specific Project needs and goals
Accountable for the success of the Document Management activities and deliverables in accordance with the agreed schedules, milestone and cost, focused on aiding project goals and objectives
Effective management of Document Management supply chain activities that ensure delivery of cost-effective services to the agreed scope of work
Communicate/liaison with Project Management & Team, Client and Sub-Contractors effectively and resolve problems & issues relating to documentation, information and data
Document distribution management
Ensures consistent and common appropriate functional training and development programs are provided for all resources in support of Project operational needs
Communicates regularly with Document Management employees by use of briefing sessions to share knowledge, best practices and lessons learned
Ensures the correct establishment, utilization, maintenance and usage of Document Management processes, systems, tools e.g. IPMS (in-house system), Supplier Management, Documentum etc
Management and operational prioritization of the document management team
Understand limitations of the systems and adopt necessary changes to work practices and works with the database administrators to improve the service
Set the satisfaction criteria for work processes and the standards for the document management team
Contribute to the development and training of document management personnel
Understand KBR Document Management Tools, Documentum, IPMS, WTT, WEBD3, for setting up relevant accounts and users tools issues
Job Requirements:
Polytechnic/Graduate with minimum 15 years of experience
Knowledge of EDMS systems (Documentum, PIMS etc) and computer technology
Knowledge of Information Management systems and Philosophies is an added advantage
Knowledge of Oil and Gas industry documentation
Good communicator and motivator
Development of procedures and work processes
Awareness of Regulatory Authorities requirements
Engineering / EPC project and its deliverables knowledge, Document Management Systems and issuance workflow
MS Office applications (MS EXCEL / MS WORD / MS Power Point / MS Outlook), PDF tools
Document Review Cycles and submissions, Engineering and Supplier Documentation and its workflow and submissions / Issuance process etc.
