Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com
Job DescriptionRole Summary
A leading project management and construction delivery organisation is seeking an experienced Contract Administrator to support its project teams. This role is ideal for a senior professional who excels in contract interpretation, claims management, documentation, and stakeholder coordination—ensuring projects run smoothly and fully comply with contractual obligations.
Key Responsibilities
Contract Administration & Daily Project Support
- Manage the day‑to‑day contractual administration of assigned projects, ensuring all contractual and claim‑related events are monitored, documented, and escalated when necessary.
- Provide early identification of potential risks and opportunities, recommending proactive measures to the project team.
- Interpret contract terms and work closely with project managers, site teams, and legal representatives when contractual issues arise.
Correspondence & Documentation
- Review, log, track, and manage all incoming and outgoing project correspondence.
- Draft contractual letters, coordinate reviews with project management and senior stakeholders, and ensure timely issuance.
- Support the setup and oversight of document control systems.
- Maintain comprehensive records including correspondence, meeting minutes, photos, and other relevant documents.
Meetings & Stakeholder Engagement
- Participate in internal project status meetings, providing updates on claims, risks, and contractual matters.
- Attend and support client, consortium, supplier, and technical meetings when required.
- Review minutes of meetings to ensure accuracy and proper documentation.
- Assist in organising workshops to enhance claim and change management awareness among project team members.
Reporting
- Support project reporting requirements by contributing contractual insights and documentation.
- Prepare monthly reports for senior management detailing Notices of Claim, active claims, change orders, key correspondence, and significant upcoming events.
Claims Management
- Manage both incoming and outgoing claims throughout the project lifecycle.
- For incoming claims: verify entitlement, collect supporting records, assess risks, and develop defensive strategies with the project team.
- For outgoing claims: prepare claim notifications, compile substantiation, draft formal claim submissions, and support negotiation processes.
- Ensure all claims are handled in accordance with contractual deadlines and requirements.
Dispute Resolution
- Assist senior management and legal teams with dispute resolution processes, including document preparation and detailed investigation of contractual issues.
Project Acceptance & Closeout
- Support the process of obtaining acceptance certificates and verifying that contractual deliverables have been fulfilled.
- Ensure all contract administration records are properly archived after project completion.
- Bachelors Degree in Quantity Surveying or Engineering.
- At least 15 years of relevant experience, with a minimum of 5 years specifically in contract administration.
- Strong working knowledge of standard contract forms such as PAM, FIDIC (Red, Yellow & Silver Books), CIDB 2022, and bespoke agreement structures.
- Familiarity with country‑specific regulations, including Contracts Act, Arbitration Act, and the Construction Industry Payment and Adjudication Act (CIPAA).
- Excellent organisational skills with the ability to manage large volumes of documentation and correspondence.
- Strong communication, analytical, and problem‑solving abilities.
- A proactive mindset, able to identify risks early and support effective claim and change management.
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/
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