Supports sales operations from pre-sales through post-sales, including bid and proposal preparation, order processing, approvals, inventory requisitions, pre-production coordination, and sales event administration. Collaborates with finance, logistics, project, and sales teams to ensure order fulfillment and policy compliance. Requires strong organization, communication, analytical, multitasking, and customer-focused problem-solving skills, along with CRM and Microsoft Office proficiency.
Job Summary:
We are seeking a resourceful and dedicated Sales Support Specialist to join our team. The ideal candidate will support the Sales team in various sales administrative activities, from pre-sales to post-sales. This role is crucial in ensuring smooth sales operations and providing valuable support in bid support, order processing, and local sales & marketing activities. The candidate must be able to manage complex tasks and be highly organized.
Key Responsibilities:
- Assist the Key Account team with sales administrative tasks, ensuring efficient and effective sales operations.
- Support pre-sales activities, including preparing sales materials, supporting key engagement activities material preparation.
- Assist in the preparation and submission of bids and proposals, including bid bond application, preparation of materials, reviewing bid submittals and tracking all submission and filing.
- Manage order processing and drive approval of order processing including eOPF entry and submission.
- Collaborate with other departments, such as finance, logistics, project and sales to ensure seamless order fulfillment.
- Support in stock requisition, pre-production process.
- Provide administrative support for sales events, trade shows, and customer visits and customer appreciation programme.
- Ensure compliance with internal policies, pricing guidelines, and approval processes.
Qualifications:
- Bachelor's degree or Diploma in Business Administration, Marketing, or a related field.
- Minimum of 2 years of experience in sales operations, support or administrative role.
- Strong organizational and multitasking skills, manage priorities, with attention to detail.
- Excellent communication and interpersonal skills and ability to work with cross-functional teams.
- Proficiency in CRM software and Microsoft Office Suite (especially Excel).
- Ability to work independently and as part of a team.
- Strong analytical skills and the ability to interpret sales data.
- Resourceful and dedicated, with the ability to manage complex tasks efficiently.
- Highly organized and able to prioritize tasks effectively.
- Customer-focused mindset with a proactive approach to problem-solving.
Similar Jobs
Artificial Intelligence • Consumer Web • Digital Media • Information Technology • Social Impact • Software
Lead the AI Quality engineering team while remaining hands-on building evaluation infrastructure, observability tooling, diagnostic systems, datasets, annotation workflows, and CI/CD pipelines for production AI agents. Run experiments across prompts, models, routing, caching, and agent harnesses to improve quality, latency, and cost. Partner with AI Core engineering and manage technical direction and team priorities.
Top Skills:
Ai AgentsBraintrustCi/CdLangsmithLlmsPythonRuby On Rails
Big Data • Food • Hardware • Machine Learning • Retail • Automation • Manufacturing
Supports shared-services processes, internal stakeholders, third-party suppliers, and Mondelēz Digital Services. Develops roadmaps, tracks commitments, resolves process issues, supports continuous-improvement initiatives, and helps complete business projects. Contributes to operational performance through KPI tracking, reporting, forecasting, budgeting, best-practice sharing, and support for the super-user community.
Events • Food • Travel • Hospitality • Hotels & Resorts
Lead the opening and operation of Conrad Kuala Lumpur, overseeing executive teams, guest experience, commercial performance, budgeting, forecasting, brand standards, ownership relations, and team engagement. Drive revenue growth, protect the hotel's reputation, maintain luxury service standards, and build a high-performing workplace culture aligned with Conrad and Hilton values.
What you need to know about the Singapore Tech Scene
The digital revolution has driven a constant demand for tech professionals across industries like software development, data analytics and cybersecurity. In Singapore, one of the largest cities in Southeast Asia, the demand for tech talent is so high that the government continues to invest millions into programs designed to develop a talent pipeline directly from universities while also scaling efforts in pre-employment training and mid-career upskilling to expand and elevate its workforce.
