JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Administrative Functions- Lead and coordinate project teams, including consultants and contractors.
- Prepare reports and presentations for council meetings and general meetings of the Management Corporation on project status, progress, and recommendations.
- Administer compliance matters relating to building regulations, statutory requirements, and Management Corporation by-laws for all projects.
- Correspond and liaise with government bodies, consultants, architects, engineers, quantity surveyors, and other professional consultants engaged for projects.
- Manage inquiries and concerns from council members and residents regarding ongoing and planned projects.
- Ensure proper documentation, filing, and record-keeping of all project-related documents, contracts, and correspondence in the management office.
- Convene and attend project meetings and prepare meeting minutes.
Financial Functions
- Prepare detailed project budgets, cost estimates, and financial projections for council approval.
- Draft tender specifications and prepare tender documents for major projects in accordance with Management Corporation requirements.
- Conduct comprehensive tender evaluation, analyze tender submissions, and prepare recommendation reports with cost-benefit analysis for council decision-making.
- Monitor project expenditure against approved budgets and provide variance analysis.
- Evaluate contractors' progressive claims, verify work completion and quality, and make recommendations to council for progressive payments.
- Liaise with the Management Corporation's accounts department and auditors on project financial matters.
- Prepare financial reports on project spending and provide closure accounts upon project completion.
Maintenance Functions
- Develop, recommend, and execute comprehensive work plans for all approved major projects from planning through to closure.
- Conduct site assessments and feasibility studies to identify improvement works and recommend enhancement projects for the betterment of the development.
- Monitor contractors' and service providers' performance throughout project execution, ensuring adherence to specifications, quality standards, and timelines.
- Provide regular progressive updates to council on project milestones, challenges, and proposed solutions.
- Conduct inspections during and upon completion of projects to ensure work quality meets specifications and standards.
- Coordinate defects rectification and ensure proper handover of completed projects.
- Implement good industry practices and recommend innovative solutions for property enhancement and operational efficiency.
Requirements
- At least 2 years of working experience in project management within the property management or construction industry.
- Strong ability to prepare detailed recommendation reports for Council and general body at general meetings of the Management Corporation.
- Experience in monitoring multiple projects simultaneously and providing progress reporting.
- Knowledge of progressive claim assessment and payment recommendation processes.
Location:
On-site –SingaporeJob Tags:
Accounts Payable and Receivable, Accounts Receivable (AR), Administrative Support, Customer Service Operations, Facility Inspections, Lease Administration, Maintenance Coordination, Preventive Maintenance, Safety Compliance, Tenant Relationships, Vendor ManagementIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
