Procurement Analyst - TSS

1. Purchase Request (PR) Management

• Review and validate Purchase Requests (PRs) for completeness, compliance, and correct categorization 
• Validate pricing, supplier alignment, and contract availability  
• Identify sourcing requirements and initiate RFx where applicable 
• Resolve discrepancies between PRs, quotations, and contract terms 
• Engage stakeholders to correct errors and ensure readiness for sourcing 
• Ensure adherence to procurement policies and preferred supplier base 

2. Tactical Sourcing & RFx Execution

• Execute end-to-end sourcing events (RFI, RFQ, RFP) aligned with category strategies 
• Identify and shortlist suppliers based on defined criteria and category alignment 
• Conduct market analysis, supplier research, and benchmarking 
• Develop commercial and technical evaluation models 
• Manage supplier communications and clarifications during sourcing events 
• Support evaluation, supplier selection, and award recommendations 
• Ensure alignment with cost, quality, risk, and compliance objectives 

3. Commercial Evaluation & Negotiation Support

• Perform cost analysis and benchmarking across supplier bids 
• Support commercial negotiations (pricing, payment terms, contractual terms) 
• Drive alignment between stakeholders and suppliers on commercial outcomes 
• Prepare sourcing recommendations and business cases for approvals 

4. Catalogue Enablement & Spend Optimization

• Identify catalogue opportunities based on spend patterns and recurring demand 
• Drive standardization and compliance through catalogue adoption  
• Collaborate with stakeholders and suppliers to define catalogue scope and content 
• Support catalogue creation, validation, testing, and system enablement 
• Ensure alignment with preferred supplier strategy and procurement policies 
   

5. Contract Lifecycle Management

• Manage end-to-end contract lifecycle including: 
  • NDA initiation and execution 
  • Contract drafting, amendments, renewals, and extensions 
  • Commercial and contractual negotiations 
• Coordinate with Legal, Finance, and stakeholders for inputs and approvals 
• Manage contract redlining, version control, and execution 
• Ensure proper documentation, storage, and audit readiness 
• Track contract validity, expiry, and renewal timelines 

6. Supplier Onboarding & Vendor Management Support

• Support supplier onboarding, qualification, and due diligence processes 
• Coordinate supplier data collection, validation, and onboarding workflows 
• Facilitate supplier risk assessments and evaluation processes 
• Support supplier performance tracking and issue resolution 
• Act as coordination point between suppliers and internal stakeholders 
• Ensure accuracy of supplier master data in collaboration with relevant teams 

7. E-Sourcing & Auction Support

• Support RFx and e-auction activities including: 
  • Event setup and configuration 
  • Supplier onboarding and communication 
  • Response tracking and consolidation 
• Prepare bid comparison summaries and sourcing reports 
• Support auction execution and documentation of results 
• Ensure proper closure and documentation of sourcing events 

8. Contract Operations & Compliance Support

• Manage NDA administration, contract documentation, and repository updates 
• Coordinate approval workflows (LOA) and track approval status 
• Ensure completeness and accuracy of contract records in systems  
• Monitor contract timelines and trigger renewal processes 
• Maintain compliance with procurement processes and audit requirements 

9. Stakeholder & Demand Management

• Act as key interface for business stakeholders and GCMs 
• Manage sourcing demand pipeline and prioritize activities 
• Ensure clear scoping, timelines, and expectations for each request 
• Provide proactive updates and manage escalations effectively 

10. Performance Management & Continuous Improvement

• Track sourcing performance metrics: 
  • Lead time 
  • SLA adherence 
  • Quality/accuracy 
• Identify bottlenecks and drive process improvements 
• Standardize sourcing templates, processes, and tools 
• Support digital and automation initiatives (including AI use cases)

• 7-10 years of experience in procurement / sourcing
• Strong experience across tactical sourcing and contract lifecycle management
• Exposure to RFx tools and e-sourcing platforms
• Experience in indirect procurement categories preferred

• Strong commercial acumen and negotiation capability 

• Deep understanding of sourcing and contracting processes 

• Strong analytical and problem-solving skills 

• Ability to manage high-volume, multi-project environment 

• Stakeholder management and influencing skills
• Power Platform knowledge is an advantage
• Precise and Quality oriented
• Good interpersonal skills