The PMO/Project Admin supports project operations through reporting, contract management, onboarding, vendor management, and operational compliance, ensuring smooth coordination and adherence to processes.
PMO / Project Admin
Important Information
Location: Singapore
Responsibilities:
Operational Support & Reporting
- Supports day‑to‑day project operations, ensuring smooth coordination across teams.
- Prepares and maintains operational reports (e.g., headcount, allocation, compliance, timesheet tracking)
- Handles contract‑related documentation such as SOW/WO reviews, memo preparation, and approval routing.
- Manages budget approval workflows (e.g., eMemo) and ensures accuracy before submission.
- Tracks mandatory training status and ensures compliance across resources.
- Monitors key operational metrics and flags issues for timely resolution.
Digital Workplace & Vendor Management
- Coordinates onboarding and offboarding, ensuring resources have required system access, seats, and equipment.
- Oversees seat planning, asset distribution, and workplace readiness.
- Tracks and follows up on supplier‑related items such as aging purchase orders.
- Supports subcontractor‑related requests, including exception approval processing.
- Ensures vendor documentation, allocations, and records are updated in relevant systems.
- Works with internal teams to maintain a smooth digital workplace experience for project resources.
Key Deliverables
- Accurate and timely submission of SOWs, WOs, and supporting memos.
- Clean, error‑free budget approval requests (e.g., eMemo) and on‑time processing.
- Up‑to‑date headcount, allocation, delinquency, and operational reports.
- Smooth onboarding/offboarding experience with complete seat and asset management.
- Updated PPM allocations, timesheet tracking, and resource compliance records.
- Clear documentation and adherence to operational processes and governance standards.
- Timely escalation and follow-through on supplier PO aging and vendor‑related issues.
- Organized and well‑maintained SOPs, trackers, and PMO documentation.
Core Skills & Competencies
- Contract & Budget approval support: SOW/WO validation, eMemo submission support and coordination, L2 approval coordination.
- Resource enablement and workplace management: Onboarding/offboarding coordination, PPM allocation management, training compliance tracking, seat & asset oversight.
- Operational Reporting: Headcount reporting, PPM reporting.
- Vendor & Procurement Support: Supplier PO aging management, subcontractor exception handling, procurement workflow coordination.
- Documentation & Quality Assurance: SOP adherence/governance, data accuracy checks, eMemo QA, process standardization.
About Encora
Encora is a global company that offers Software and Digital Engineering solutions. Our practices include Cloud Services, Product Engineering & Application Modernization, Data & Analytics, Digital Experience & Design Services, DevSecOps, Cybersecurity, Quality Engineering, AI & LLM Engineering, among others.
At Encora, we hire professionals based solely on their skills and do not discriminate based on age, disability, religion, gender, sexual orientation, socioeconomic status, or nationality
Top Skills
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