Office Manager (3 month cover contract)

We’re looking for an Office Manager to join our office administration team in Singapore. You will report to and work directly with the Senior Administration Manager as a key member of the team responsible for smooth running of the office and facilities operations in high standard. 

You are confident, detail-oriented, friendly with helpful nature, able to effectively communicate with people at all levels. You will play a key role in providing exceptional office management, facilities support, and corporate event scheduling services to a rapidly growing company.

Day-to-day office & facilities management:

• Manage the reception area, which serves as the first point of contact for visitors, vendors, applicants, and employees.
• Oversee the daily operations of the entire SG office, proactively identify and resolve any issues that arise, and provide timely updates.
• Ensure office supplies and facilities are well-stocked and in good condition.
• Monitor the overall office environment, cleanliness, and work atmosphere.
• Manage and oversee petty cash and expense claim submissions, ensuring proper documentation and reporting.
• Manage the Singapore office's budget
• Build good relationship with vendors, providing leadership in negotiating contracts, ensuring agreed service levels are attained, and providing feedback to vendors
• Respond appropriately to event and crisis 
• Oversee the travel arrangements for local employees, including detailed itinerary planning and optimizing travel schedules for business needs.
• Support the organization of company events and activities for the Singapore office employees
• Perform receptionist duties: visitors greeting, courier handling, office library management

Others

• Assist in other ad hoc tasks

• At least 1 year hands-on experience in office and facilities management
• A friendly demeanor and approachable personality with willingness to assist all levels of staff within the organization.
• Values punctuality, professional appearance, and attention to detail.
• Get things done - Prioritize, focus and finish.
• High level of ownership. Feel responsible. Speak up if you see a problem.
• Confidentiality and discretion in handling company and employee information.
• Outstanding people skills – on the phone, in writing, and especially in person; the ability to work both independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools.

• Experience with a technology company or service-based business

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