Office Coordinator (Part-Time / Contractor)

Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 150,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale.

Proudly founded in Melbourne, we have a team of over 1,700 of the brightest and most innovative people in tech across more than 37 locations around the globe. Valued at US$5.6 billion and backed by world-leading investors including Sequoia, Lone Pine, Greenoaks, DST Global, Salesforce Ventures and Mastercard, Airwallex is leading the charge in building the global payments and financial platform of the future. If you’re ready to do the most ambitious work of your career, join us.

The People & Talent (P&T) team at Airwallex is dedicated to attracting and developing the brightest and most ambitious minds to drive our company forward. We focus on creating a positive and inclusive work environment that fosters growth and innovation. Through innovative programs, strategic HR initiatives, and a deep understanding of our people's needs, we cultivate a collaborative and engaging environment that fuels Airwallex's continued growth and success.

We are seeking a highly organized and detail-oriented Office Coordinator. In this role, you will ensure the smooth running of our NY - Union Square office. The individual must be comfortable working in a fast-paced environment.

This is a part-time 20 hour contract position reporting to the Americas Workplace Experience Partner and must be in office 4 days a week. This position must be onsite Monday-Thursday from 9am - 3pm. Hours may vary depending on needs, but any deviations to regularly scheduled hours will be communicated at least a week in advance. 

• Office Management: Oversee daily office operations, including office supply inventory, equipment maintenance, and overall cleanliness. Ensuring Airwallex property is secure and sensitive information is appropriately protected.  Provide essential office management services ensuring a seamless experience for employees.

• Oversee the front desk operations of a corporate office, managing the entry and exit of staff, visitors, and deliveries. 

• Greet and assist visitors and announce their arrival to the appropriate parties. 

• Assist with coordinating vendor and building services for maintenance, service repairs, and cleaning requests as needed. 

• Coordinate with the Industrious team with issuing and managing membership and building access, ensuring access is granted or revoked as needed.

• Assist with administrative tasks to support the Workplace Experience Partner.

• Identify creative opportunities to foster employee team-building, volunteering, and cultural celebration - and work with a limited budget to bring these ideas to fruition. This will include planning, coordinating, and setting up. 

We're looking for people who meet the minimum requirements for this role.

• Excellent verbal and written communication skills with a strong command of English. 

• Strong interpersonal skills with the ability and willingness to take initiative. 

• Ability to multi-task, prioritize, and adapt in a fast-paced environment. 

• Detail-oriented with strong time management and organizational skills. 

• Ability to work independently and proactively with minimal supervision. 

• Proficiency with using a Mac, Slack and Google systems like Gmail, Gcal, Google Docs & Sheets.

Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don’t regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.

Airwallex does not accept unsolicited resumes from search firms/recruiters.  Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s).  Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary.