Manager, Project Administration

Team Administrative Support and procurement

• Provide full spectrum of administrative support for the growing team
• Source and maintain office supplies
• Arrange procurement and drive PO process with relevant internal teams
• Maintain proper procedures for internal audit requirements.
• Be familiarized with internal processes and approval matrix in general

Travel and Logistics Management:

• Support travel requests and logistics, including flight booking, visa applications and budget planning
• Manage senior management’s calendar and business travels planning.
• Support team internal calendars and meetings
• Support external meeting requests and logistics, e.g. event planning and venue booking.
• Support conferences and events including pass / delegate arrangements, meeting schedules and coordination with external parties.

Document Management

• Maintain and manage access for document sharing
• Arrange and manage document filing and maintain proper records
• Co-ordinate legal and external parties on document access authorizations and ensure we adhere to all relevant policies, procedures and audit requirements.

Team Project Coordinator

• Support the team in project coordination activities
• Coordinate the set up of Network events, conferences, workshops, etc… for the team
• Provide ad hoc support per requests

• Bachelor’s degree or equivalent
• 8-10 years of relevant experience, preferably in MNC.
• Strong interpersonal and communication skills, and able to work within various internal and external parties.
• Good computer skills and proficiency in MS Office and common office applications.
• Independent, agile, highly efficient with good multi-tasking and problem-solving skills.
• Organized and detail-oriented, yet able to work under pressure.