Manage accounts receivable and payable, including invoicing, collections, reconciliations, supplier payments, expense claims, and vendor relations. Oversee prize money calculations, tax withholding, international reporting, secure disbursements, and winner communications. Assist with month-end journals, VAT/GST filings, audits, and tax compliance while maintaining accurate financial records and audit trails.
Role Overview
This role is a multifaceted position designed for a detail-oriented professional who can manage both the standard accounting cycle and the specialized nuances of prize money disbursements. You will be responsible for the integrity of the ledger and ensuring all stakeholders—from vendors to prize winners—are paid accurately and on time.
Key Responsibilities
Accounts Receivable & Credit Control
- Invoicing: Generate and distribute accurate invoices and credit notes.
- Debt Collection: Proactively follow up on overdue payments via phone and email while maintaining professional stakeholder relationships.
- Reconciliation: Perform routine bank reconciliations to ensure all incoming receipts are correctly allocated.
- Reporting: Prepare aged debt reports and provide regular updates on "at-risk" accounts to management
Accounts Payable
- Processing: Verify, code, and enter supplier invoices into the accounting system.
- Disbursements: Prepare weekly or bi-monthly payment runs (via bank transfer).
- Vendor Relations: Resolve billing discrepancies and respond to inquiries regarding payment status.
- Expense Management: Audit and process employee expense claims in alignment with company policy.
Prize Money Management
- Calculation & Validation: Verify winner eligibility and calculate net prize payouts based on event results.
- Tax Compliance: Manage withholding tax requirements (e.g., W-8BEN/W-9 forms) and ensure local/international tax reporting is accurate.
- Distribution: Execute prize payments securely and maintain a detailed audit trail of all disbursements.
- Communication: Act as the point of contact for prize-related financial queries from winners or agents.
Month-End Closing
- Assist with posting journals and updating of monthly schedules.
- Assist with annual/quarterly submission of VAT/GST filing
- Assist with audit and tax compliance matters
Required Qualifications & Skills
Experience : 1-2 years of experience in a broad finance role covering both AR and AP. Open to fresh graduates.
Education: Diploma or Bachelor’s degree in Accounting, Finance, or a related field. Professional certifications (e.g., ACCA, CPA, or CIMA) are a plus.
Technical Proficiency: Advanced Excel skills (Pivot Tables, VLOOKUPs) and experience with accounting software (e.g., Xero, Zoho Expense, Approvalmax, etc).
Due to the high number of candidate applications expected, only those who are shortlisted will be contacted.
International Table Tennis Federation Singapore Office
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