WE TAKE YOU ABOVE BEYOND
Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands.
Job Responsibilities
Project Reporting and Portfolio Visibility
Track project status, key milestones, deliverables, risks, issues, dependencies, and portfolio-level metrics to support management visibility and decision-making.
Assist in consolidating and distributing project-related reports, including project team activity updates, weekly progress reports, monthly status reports, and updates on key business and project activities.
Support Project Managers in preparing materials for Steering Committee, Governance Board, and management reviews, including slide decks, dashboards, executive summaries, financial updates, and risk or issue summaries.
Maintain a calendar of key IT project milestones, governance forums, reporting cycles, financial submission deadlines, and enterprise-wide initiatives to ensure visibility and alignment across PMO and IT leadership.
Financial Tracking and Forecasting Support
Support project financial consolidation activities, including monthly actuals, forecast updates, timesheet tracking, accrual submissions, variance analysis, and consolidated capital and operating expenditure reporting.
Coordinate with IT Finance and Project Managers to distribute previous month actual spending, collect forecasted spend inputs, obtain variance explanations, and prepare information required for monthly financial forecast reviews.
Ensure Project Managers update their project financial trackers, consolidated timesheets, and financial inputs on time, and validate that internal and external labor entries are aligned with the relevant financial trackers.
Schedule and support monthly project financial forecast meetings with IT Finance and Project Managers, including preparing meeting materials, tracking discussion points, documenting actions, and following up on open items.
PPM Tool Administration and Data Management
Administer the Project Portfolio Management (PPM) tool, including maintaining project records, templates, dashboards, reporting inputs, user access coordination, and data quality checks.
Coordinate onboarding and offboarding of project resources, including access provisioning, PPM/tool setup, documentation handover, and closure of access or administrative items for internal and external team members.
Maintain the centralized repository of project documentation, ensuring appropriate version control, accessibility, completeness, and alignment with PMO document management standards.
Resource Utilization and Delivery Coordination
Collect, consolidate, and prepare reports on enterprise-level resource utilization across project delivery teams, including internal resources, external contractors, and shared delivery resources.
Assist the PMO Lead in organizing weekly project progress, action, issue, and risk review meetings with core project teams.
PMO Governance, Meetings and Communications
Support the Executive Director of Portfolio Management and PMO leadership in scheduling meetings, preparing agendas, taking meeting minutes, and maintaining action, decision, risk, and issue registers.
Prepare monthly newsletters and coordinate general communication between the PMO department and other departments to promote project visibility, key achievements, upcoming milestones, and governance updates.
Track and follow up on compliance-related project deliverables, including IT security assessments, data privacy reviews, audit documentation, and other governance artifacts required during project execution.
PMO Process Improvement and Project Health Checks
Support improvements to PMO processes, procedures, templates, reporting standards, and project delivery tools to improve consistency, efficiency, and governance maturity.
Facilitate periodic project health checks using predefined criteria to assess schedule adherence, budget alignment, risk exposure, resource readiness, stakeholder engagement, and overall delivery confidence.
Job Requirements
Education & Certification
Currently pursuing a Diploma or Bachelor's degree in Business Administration, Information Technology, Project Management, Finance, or a related discipline.
Experience
No prior work experience required; internship, academic projects, or coursework related to project coordination, reporting, data analysis, or business administration will be beneficial.
Exposure through studies, internships, or project work to reporting, data tracking, coordination activities, or stakeholder communication will be an advantage.
Exposure to project financial information such as budget tracking, forecast updates, purchase tracking, or variance explanations is preferred but not mandatory.
Exposure to preparing presentation materials, meeting notes, reports, or summaries for academic, internship, or project work is preferred.
Other Prerequisites
Basic understanding or coursework in project management concepts, IT fundamentals, or the project management lifecycle will be an advantage.
Willingness to learn project management principles, governance processes, reporting standards, and their practical application in a multi-project environment.
Proficiency in Microsoft Office applications, including Excel, PowerPoint, Word, Outlook, Teams, and SharePoint; exposure to PPM, reporting, dashboard, or collaboration tools is preferred.
Ability to consolidate information from multiple sources and support preparation of reports, dashboards, meeting materials, and summaries.
Interest in understanding how project management, financial tracking, resource utilization, and delivery metrics support business value and operational efficiency.
Basic interest in learning project financial tracking, timesheet tracking, forecasting, accruals, and variance reporting.
Strong willingness to learn, with good coordination, planning, follow-up, and organizational skills.
Attention to detail and ability to handle structured data, reports, and documentation with guidance.
Good communication skills and ability to work collaboratively with Project Managers, Finance teams, technical teams, and business stakeholders.
Ability to manage assigned tasks, meet deadlines, and follow up on deliverables in a structured project delivery environment.
Good documentation discipline and willingness to learn best practices in version control, repository management, meeting minutes, action registers, and decision logs.
Proactive mindset, with curiosity to identify opportunities to simplify reporting, strengthen governance, and improve PMO operational efficiency.
Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.
