Front Desk Admin

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At Otis, it’s our people that make us different. Come and join OTIS today and be part of the Forbes 2024 World's Best Employers!

Join the Otis family where collaboration, innovation, and empowerment help each individual and the company reach new heights.

About You

The Front Office Administrator plays a vital role in ensuring the smooth operation of office activities and providing essential support to various departments by interacting with employees, visitors and external partners.

**This is a 1-year contract position, subjected for contract renewal or conversion to permanent position.

Key Responsibilities

• Serve as the initial point of contact for visitors and callers, offering a warm and professional greeting

• Answer and direct phone calls, taking messages when needed

• Manage incoming and outgoing mails and deliveries

• Display welcome messages for new hires or executive management visits

• Maintain office supplies inventory and place orders

• Support new employees onboarding and administration

• Manage employees' parking claims and gift arrangements

• Coordinate and plan internal events, meetings, and workshops, ensuring all logistics are managed effectively when requested

• Support EH&S on administrative tasks when necessary

Requirement

• Diploma in Business Administration, Event Management or related disciplines

• Prior experience in an administrative or front office role preferred

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Experience with SMS systems for effective communication

• Meticulous and proficiency in JDE for managing enterprise resource planning tasks

• Excellent verbal and written communication skills and organizational skills

• Customer service oriented to ensure a positive experience for visitors and clients

Apply today to join us and build what’s next!

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day. 

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.  

You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.  

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.  

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.   

Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do.  We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.  

Become a part of the Otis team and help us #Buildwhatsnext! 

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