Finance Project Specialist

Job Summary:

1. Payables management
2. Payment management
3. Supplier master maintenance
4. Project management

Key Job Responsibilities and Duties:

Payables Management

• Perform invoice processing and payments (daily & month-end close activities) including accounts reconciliation, Corporate/Statutory reporting for Accounts Payables in a Shared Service Environment
• Resolve any discrepancies such as price, quantity etc as a result of invoice processing from 2 way or 3 way matching.
• Ensure operations procedures are executed in compliance with internal controls requirements under Sarbanes Oxley and able to meet defined operational metrics
• Perform Monthly and Quarterly Supplier Statement Reconciliation
• Involved as a tester for the Sarbanes Oxley testing programs.
• Build rapport and partnership with Procurement team and Vendors to ensure invoice processing and payments are made per scheduled
• Handling troubleshooting and manage business escalation on timely basis.
• Perform record retention of documents in a timely manner and in compliance with local countries' legal requirements.
• Liaise with internal/external auditors for the process supported.
• Collect data for operations metrics reporting.
• Document exception handling cases
• Involve & participate in project improvement initiative
• Comply with GST/ VAT requirements on Tax invoice from transactional tax team
• Lead or co lead e-invoice discussion on ensuring process improvement such as AP E-invoice compliance for supported countries

Payment Management

• Perform manual and H2H payments upon proper invoice verification
• Provide timely forecast to Treasury HQ to ensure proper funding activity
• Investigate and resolve payment failures, rejections, or exceptions
• Lead or co lead in bank lead projects for payment profile process maintenance

Supplier Master Data & Bank Maintenance

• Ensure timely supplier maintenance and proactive in proposing measures to combat financial fraud
• Review changes to bank accounts to ensure compliance with internal controls

Project management

• Lead or co lead company lead initiatives to support M&A, boundary application for Procure to pay module

Preferred Skills:

• Minimum Degree in Accounting or Business Studies
• 5 years of Experience in ERP such as Oracle or SAP is a plus
• Accounts Payables knowledge will be an added advantage
• Able to use Microsoft applications, Excel, Powerpoint
• Knowledge with RPA software such as Blue Prism, Power Automate and UIPath is preferred
• Ability to perform effectively under pressure and manage tight timelines
• Strong analytical skills; a collaborative team player with a logical and structured approach to problem-solving.
• Effective team player and like to work in a fast-paced and dynamic environment.
• Effective communication skills, both verbal and written in English to support the shared service environment.
• Ability to converse, read and write well in Mandarin/Chinese or Korean would be preferred to support shared services environment for Chinese and Korean entities
• Passionate, mature, responsible, motivated, passionate, self-driven and able to work independently with minimum supervision.
• Experience in project management including project scope, scheduling, stakeholder engagement and project communications
• Able to perform robust business process analysis, recommend and execute solutions.
• Able to adapt to changing business priorities and timelines