Finance Coordinator
Pixi Beauty
As one of the fastest-growing independent beauty brands, Pixi Beauty has established an exceptional global reputation and continues to expand rapidly in the beauty industry. Due to sustained success across markets, we are seeking an experienced and proactive Finance Coordinator to join our APAC finance team, based in our Singapore office.
The Role
We are looking for a versatile, digitally savvy Finance Coordinator to support Pixi’s financial operations and contribute to the wider business objectives. This role is based in our Singapore office and sits within the APAC Finance team. The ideal candidate enjoys learning, problem-solving, and working in a fast-paced entrepreneurial environment within an independent global beauty brand.
Responsibilities
A. Accounts Receivable:
· Working on the complete accounts receivable cycle; ensuring all invoices are accurately processed in NetSuite, promptly issued to clients, and payments received on time and in full.
· Daily/weekly review of the AR aging report; execute follow-up on overdue invoices.
· Send invoices as and when they are issued
· Monitor and accurately record incoming payments; resolve client queries relating to invoices, payment terms, or discrepancies.
· Proactively send payment reminders for invoices due within 5 days and overdue balances.
· Collaborate with the General Manager and sales team to resolve payment disputes or client concerns.
· Partner with the global finance team for month-end AR close, including proper accrual of receivables where required.
B. Accounts Payable:
· Responsible for the following accounts payable processes, invoice verification, accurate coding and entry into NetSuite, employee expense processing, and bank reconciliations.
· Review all supplier and employee expense invoices for accuracy, correct GL coding, and appropriate approvals.
· Perform regular bank reconciliations and resolve discrepancies promptly.
· Handle internal and external queries regarding invoice processing, payments, and reimbursements.
· Collaborate on month-end AP close and ensure accurate accruals.
C. Monthly/Quarterly Financial Close & Reporting:
· Work closely with UK finance to ensure timely month close for APAC.
· Ensure all revenue, expenses, and balance sheet items are accurately recorded and reconciled.
· Compile GST support documents on a quarterly basis, ensuring no errors.
D. Additional Responsibilities:
· Daily bookkeeping and transaction posting.
· Participate in the annual financial audit process
· General administrative and finance team support as needed.
· Be flexible with ad-hoc duties, being flexible and helpful in all matters of the business.
· Other duties as assigned.
Requirements
· Degree in Finance or a related discipline.
· Proficient in Microsoft Office, especially Excel.
· Strong verbal and written communication skills.
· Excellent time-management skills with strong attention to detail.
· Comfortable working in a fast-paced, entrepreneurial environment with a positive, can-do attitude.
· Strong team player with a positive and professional attitude.
· Flexible, adaptable, and eager to learn quickly.
· Interest in the beauty or consumer goods industry is a plus.
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