Executive Assistant

Position Responsibilities:

• Provide full spectrum of executive secretarial and administrative support to the senior executives including scheduling meetings, coordinating travel bookings and organizing regional countries activities/ events
• Organize meetings, prepare agendas and proactively follow up on action items
• Coordinate meetings through email communication with external parties, including corporates, public institutions and regulators
• Prepare expenses reports, claims and reimbursement
• Compile reports and assist on presentation preparation in a professional manner
• Meeting minutes taking as required
• Serve as a liaison among regional teams, global teams and various departments, ensuring effective communication and coordination to align business goals and regulatory requirements
• Coordinate with internal and external stakeholders to gather information and follow on action items
• Screen and prioritize incoming and outgoing communications, ensuring the proper handling of confidential documents
• Assist with personal matters for senior executives as assigned
• Provide support to office administration, departmental initiatives, departmental events/ activities and other ad hoc duties as required

Required Qualifications:

• Experience working in banking/ FIG industries under a fast-paced environment
• Minimum 5-8 years' relevant experience in supporting leadership team with formal secretarial training
• Excellent in both written and spoken English and Chinese including Putonghua
• Proficiency in software applications (MS Word, Excel, PowerPoint and Chinese word processing)
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal abilities.
• Able to work independently and multitasking, with initiative and flexible with good working attitude
• Demonstrate in a proactive and “can-do” attitude
• High professional standard of integrity and confidentiality

When you join our team:

• We’ll empower you to learn and grow the career you want.

• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we’ll support you in shaping the future you want to see.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [email protected].