Executive Assistant

PropertyGuru is Southeast Asia’s leading PropTech company, and the preferred destination for over 32 million property seekers monthly to connect with over 50,000 agents monthly to find their dream home. PropertyGuru empowers property seekers with more than 2.1 million real estate listings, in-depth insights, and solutions that enable them to make confident property decisions across Singapore, Malaysia, Thailand and Vietnam.

PropertyGuru.com.sg was launched in Singapore in 2007 and since then, PropertyGuru Group has made the property journey a transparent one for property seekers in Southeast Asia. In the last 18 years, PropertyGuru has grown into a high-growth PropTech company with a robust portfolio including leading property marketplaces and award-winning mobile apps across its markets in Singapore, Malaysia, Vietnam, Thailand as well as the region’s biggest and most respected industry recognition platform – PropertyGuru Asia Property Awards, events and publications across Asia.

For more information, please visit: PropertyGuruGroup.com; PropertyGuru Group on LinkedIn.

As a Guru you will be accountable for:

• Proactively manage and coordinate the executive’s calendar, scheduling meetings, appointments, and travel arrangements, ensuring efficient use of time and resources.

• Act as the primary point of contact between the executive and internal/external stakeholders, managing correspondence, emails, phone calls, and messages in a timely and professional manner.

• Organize and prepare for meetings, including booking venues, arranging necessary equipment, preparing agendas, and distributing meeting materials. Take and distribute minutes, and follow up on action items.

• Arrange and manage complex travel itineraries, including flights, accommodations, ground transportation, and travel-related documentation. Handle changes and adjustments as needed.

• Prepare and edit documents, reports, presentations, and correspondence. Maintain organized files and records, both electronic and paper-based, ensuring confidentiality and security.

• Track and reconcile expenses, prepare expense reports, and manage the approval process. Ensure compliance with company policies and procedures.

• Handle sensitive and confidential information with discretion, maintaining the highest level of professionalism and integrity.

We're looking for someone who has:

• Exceptional organizational and time-management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.

• Excellent verbal and written communication skills, with the ability to interact professionally and effectively with individuals at all levels of the organization.

• Attention to detail, ensuring accuracy and quality in all aspects of work, from scheduling to document preparation.

• High level of discretion, integrity, and professionalism in handling sensitive and confidential information.

• Proficiency in using office productivity tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with calendar and travel management software.

Our commitment to you:

• Hybrid flexible working that focuses on outcomes over hours.

• Holistic rewards package covering your financial, physical & mental health.

• Multi-directional career development across all levels.

• Inclusive benefits like equal paternity leave, supporting all employees in work-life balance.