The Executive Assistant provides administrative support to Senior Leaders, including managing schedules, travel arrangements, and handling confidential information. Responsibilities include organizing meetings, preparing materials, and ensuring timely communication with stakeholders.
What you will do:
As Executive Assistant, you will play a crucial role in providing full secretarial and administrative support to Senior Leaders (regional). Your responsibility will include arranging travel, scheduling appointments, and general office administration. May be responsible for working with confidential and sensitive information.
How you will do it:
- Provide full secretarial and administrative support to Senior Leaders (regional)
- Prepare, organize and coordinate all presentations / conferences / meetings / townhalls / events
- Manage schedule and ensure that all appointments / meetings are timely and notified
- Support in preparation of meeting agendas and presentation materials
- Handle all travel arrangements (flights, hotel, transport, dining), expenses claims etc.
- Maintain electronic filing and archive system
- Follow up on all matters timely and professionally with regards to the communication and coordination of all meetings with internal and external parties.
- Ensure confidentiality of information when handling confidential documents
- Any other adhoc tasks assigned in relations to senior leadership support and business activities
What we are looking for:
- Diploma in any field
- 4-5 years relevant working experience with senior management or C-suite executives
- Meticulous and organised, strong sense of responsibility and pro-active
- Able to organize, multi-task, prioritize and a sense of urgency
- Experience managing complex events and travel arrangements
- Prior experience in a multi-entity corporate environment is preferred
- Excellent verbal and written communication skills
- Proven experience handling sensitive information at high level of discretion
- Collaborative and OneTeam mindset (a must)
What we offer:
- Competitive salary
- Paid vacation/holidays/sick time
- Comprehensive benefits package
- On the job/cross training opportunities
- Encouraging and collaborative team environment
- Dedication to safety through our Zero Harm policy
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