Executive Assistant

Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 150,000 businesses worldwide – including Brex, Rippling, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale.

Proudly founded in Melbourne, we have a team of over 1,800 of the brightest and most innovative people in tech across 26 offices around the globe. Valued at US$6.2 billion and backed by world-leading investors including Visa, Airtree, Blackbird, Sequoia, DST Global, Greenoaks, Salesforce Ventures, Lone Pine, and Square Peg, Airwallex is leading the charge in building the global payments and financial platform of the future. If you’re ready to do the most ambitious work of your career, join us.

We hire successful builders with founder-like energy who want real impact, accelerated learning, and true ownership. You bring strong role-related expertise and sharp thinking, and you’re motivated by our mission and operating principles. You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor.

You're humble and collaborative; turn zero‑to‑one ideas into real products, and you “get stuff done” end-to-end. You use AI to work smarter and solve problems faster. Here, you’ll tackle complex, high‑visibility problems with exceptional teammates and grow your career as we build the future of global banking. If that sounds like you, let’s build what’s next.

The Strategy & Operations team at Airwallex plays a pivotal role in driving the company's overall growth and efficiency. We are a collaborative group of analysts, strategists, and operational experts who are passionate about translating vision into action. We leverage data insights, sharp problem-solving skills, and a deep understanding of the business to optimize processes, identify growth opportunities, and ensure Airwallex operates efficiently and effectively at scale.

Reporting to the Chief of Staff, Revenue, the Executive Assistant will play a critical role in supporting the CRO and executive leadership, ensuring a smooth operation of our commercial initiatives and contributing to the overall success of Airwallex. This position offers a unique opportunity to work closely with our CRO, gain insights into high-level strategic planning and be a part of a fast-paced, innovative environment.

Responsibilities:

• Provide comprehensive and anticipatory support to the CRO, including proactive calendar management, travel arrangements, invoices/expense management for the Revenue Org, and seamless meeting coordination.

• Organize and prepare for meetings/events/speaking opportunities, including drafting agendas, compiling relevant documents, and taking minutes (as required). Ensure follow-up on action items.

• Support the CRO with various business and personal projects, tracking progress with meticulous attention to detail and ensuring timely completion of deliverables.

• Assist in preparing correspondences, reports, and presentations, ensuring polish, accuracy, and professionalism in all outputs.

• Handle all incoming and outgoing communications - including emails, messages and calls, prioritizing with sound judgment and service orientation.

• Coordinate and manage logistics for both professional and personal matters, such as internal/external events (team meetings, conferences, client events, speaking opportunities), personal appointments, and travel arrangements.

• Handle sensitive information with the highest level of discretion and confidentiality.

• Undertake special assignments and ad-hoc tasks as needed to support both the CRO’s professional and personal needs, navigating shifting priorities with flexibility and composure.

We're looking for people who meet the minimum qualifications for this role. The preferred qualifications are great to have, but are not mandatory.

• 4–7+ years of experience as an Executive Assistant, Personal Assistant, Project Manager, Private Banker, or Legal Secretarial role, preferably in a demanding, fast-paced and high-performance environment.

• Resilient, proactive problem-solver with a can-do attitude and strong initiative.

• Strong organizational and multitasking skills, with proven ability to manage multiple priorities seamlessly.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Business tools and familiarity with project management tools.

• Meticulous attention to detail and ability to deliver under tight deadlines.

• High level of discretion and integrity in handling confidential information.

• Ability to work independently and as part of a team.

• Bachelor's degree.

• Bachelor’s degree in the following areas of study are preferred: Accountancy, Business Administration, Management

• Experience in the fintech or technology sector

Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don’t regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.

Airwallex does not accept unsolicited resumes from search firms/recruiters.  Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s).  Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary. If you are approached by someone claiming to represent Airwallex, please verify with our team.