Corporate Secretarial Senior Executive

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

We are seeking a proactive and detail-oriented professional to join our well-established APAC legal team. This role will report to the Manager, Senior Paralegal, APAC and work closely with the broader legal team to support corporate secretarial functions, contract administration, and general legal operations across the region. The ideal candidate will have prior experience in a multinational company or legal department, with a strong understanding of corporate governance and regulatory compliance across APAC jurisdictions.

• Manage corporate secretarial matters for all Vantage’s entities across APAC region, working closely with external service provider and internal stakeholders in the process.

• Ensure timely and accurate statutory filings and maintenance of corporate records in compliance with local regulations.

• Support incorporation and ongoing management of legal entities across APAC.

• Coordinate and manage event-based changes (e.g., changes in officeholders, updates to statutory records).

• Prepare corporate documents (including notice, resolution, minutes of meeting) and organise statutory meetings, such as AGM/EGM/Board meetings, attend board meetings and take minutes when required.

• Supporting internal stakeholders on KYC request for corporate information, documents etc.

• Facilitate execution, tracking, and filing of contracts and legal documents.

• Maintain and update contract management systems and databases.

• Administer and maintain databases of legal documents, agreements, and corporate records.

• Coordinate with notary publics for notarization and legalization of documents.

• Provide general administrative support to the legal team, including document management and process improvement initiatives.

• Diploma or degree in Paralegal Studies or a related field.

• 4–6 years of relevant experience in corporate secretarial work, preferably within a multinational company or legal department.

• Familiarity with APAC regulatory environments and statutory requirements, especially prior experience supporting legal or corporate secretarial functions in India and/or Malaysia being viewed favourably.

• Strong interpersonal and communication skills, with a collaborative and team-oriented mindset.

• Experience with contract management systems (e.g., IronClad), and proficiency in Microsoft Office, DocuSign, SharePoint.

• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.

• High level of integrity and discretion in handling confidential information.

• Prior experience supporting legal teams in a fast-paced, regional or global environment.

• Ability to work independently while maintaining alignment with broader team goals.

• A positive, learning-oriented attitude and willingness to contribute to a dynamic legal function.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.