Manage onboarding and asset lifecycle (procurement, issuance, tracking), assist with basic IT setup, maintain company records and correspondence, support internal communications and staff events, coordinate workspace seating and office supplies, and serve as vendor contact for facilities maintenance.
Contractual Administration [9 months contract]Key Responsibilities1. Onboarding & Asset Management
Requirements
- Asset Procurement & Issuance: Manage the end-to-end lifecycle including ordering, stock tracking, preparation, and distribution of company assets, corporate apparel, and new-hire onboarding kits (laptops, mobile phones, SIM cards, EZ-Link cards, company t-shirts, and staff name cards).
- Tech & Account Setup: Assist with basic laptop deployment and user account preparation for all incoming team members.
- Data Maintenance: Maintain and update internal company records, trackers, and databases with high accuracy.
- Company Correspondence: Assist in generating and drafting official company letters and documentation, such as employment confirmations, resignation acknowledgments, and other corporate correspondence
- General Admin: Support the team with ad-hoc projects, administrative duties, and paperwork as required.
- Internal Communications: Assist in crafting internal communications to keep employees informed, engaged, and excited about company events and initiatives.
- Events & Welfare: Support the planning and execution of staff engagement activities, welfare initiatives, and company events.
- Workspace & Seating Coordination: Coordinate, maintain, and update office seating arrangements and layouts to ensure optimal space utilization and workspace readiness for new hires.
- Office Supplies & Equipment: Monitor printer functionality, manage printer maintenance, and proactively order printer paper and essential office supplies.
- Facilities Management: Serve as the primary point of contact for office vendors (e.g., water supply, lighting, air conditioning maintenance).
- Office Operations: Ensure the workplace remains fully functional, tidy, and well-stocked.
Requirements
Requirements & Qualifications
- Experience: Proven experience in an administrative, office management, or operations support role.
- Tech Savviness: Comfortable with basic IT troubleshooting, account creation, and tech setup.
- Organization Skills: Exceptional multitasking abilities with a knack for keeping databases, office supplies, and physical inventory (like tech and apparel) organized.
- Communication: Strong written and verbal communication skills and coordinating with external vendors.
- Attitude: A positive, collaborative mindset with a proactive, self-starter approach to problem-solving.
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What you need to know about the Singapore Tech Scene
The digital revolution has driven a constant demand for tech professionals across industries like software development, data analytics and cybersecurity. In Singapore, one of the largest cities in Southeast Asia, the demand for tech talent is so high that the government continues to invest millions into programs designed to develop a talent pipeline directly from universities while also scaling efforts in pre-employment training and mid-career upskilling to expand and elevate its workforce.
