Associate, Management Services

Primary DetailsTime Type: Full time

Worker Type: Employee

Responsible for general office administration matters such as managing and control of office supplies, liaising with third party suppliers/vendors, performing clerical functions, maintaining cleanness and tidiness of general office's area, managing filing and archiving systems and ensuring safe environment within the office premises.

Primary Responsibilities • Responsible for general office administration needs and contribute to alternative solutions in resolving general office administration matters •Manage and control office supplies and contribute to optimisation of our office expense. •Liaise with building management and third party suppliers to ensure compliance to Company’s standard and regular review of service performance / cost optimisation •Arrange courier services and mailing activities when required •Performing some routine word processing and/or clerical functions such as filing and general correspondence •Maintaining the cleanliness and tidiness of general office's area •Ensure safe office environment by identifying and removing all situations likely to cause an accidents to staff and damage to company property •Maintaining an effective company filing and archiving system •Booking of meetings and organising company's events •Key Performance Indicator: Customer & Partner Servicing & Satisfaction:​ Speed - Turn-Around-Time for relevant office administration needs, Quality – Satisfaction of services; accuracy of transactions (e.g. dispatching / attending to general email enquiries), Issues/Incident rate for services Required Education • High School Diploma/GED Required Licenses/Certifications • Min. GCE "O" Level Preferred Competencies/Skills • Ability to work with various internal departments • Ability to coop with work flow • Effective communication skills Preferred Education Specifics • Relevant qualification in related field Preferred Knowledge • Fundamental knowledge of corporate’s operational process QBE Cultural DNA • Everything we do at QBE is underpinned by our DNA (which interlinks seven cultural elements) – because we know it's not just what we do that matters, it's how we do it that makes the difference. We expect all employees to role model and inspire the right behaviours that link to our cultural elements: •We are customer-focused •We are technical experts •We are inclusive •We are fast-paced •We are courageous •We are accountable •We are a team •All employees are expected to adhere to QBE’s Code of Ethics and Conduct and apply sound risk management practices US Only - Disclaimer • To successfully perform this job, the individual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential job responsibilities. Global Disclaimer • The duties listed in this job description do not limit the assignment of work. They are not to be construed as a complete list of the duties normally to be performed in the position or those occasionally assigned outside an employee’s normal duties. Our Group Code of Ethics and Conduct addresses the responsibilities we all have at QBE to our company, to each other and to our customers, suppliers, communities and governments. It provides clear guidance to help us to make good judgement calls.

Skills:

Adaptability, Communication, Critical Thinking, Customer Service, Customer Value Management, Data Entry, Detail-Oriented, Intentional collaboration, Legal Administrative Support, Managing performance, Meeting Management, Office Management, Quality Management, Risk Management, Stakeholder Management

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.