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We are looking for an Assistant Programme Manager to be part of a growing team providing programme management / PMO services within the JLL APAC Regional Accounts business. You will have the opportunity to work on programmes of work with prestigious Clients. You will demonstrate a high level of attention to detail, be self-motivated and able to work unsupervised at times showing initiative, whilst inspiring confidence in your interactions with both Internal and External Clients, Stakeholders and Partners.
You will have prior experience either working within a PMO with oversight of capital projects or acting as an assistant project manager / project co-ordinator for corporate occupier / fit out construction projects for blue chip multi national Clients, with experience on projects in the financial sector being advantageous.
You will work closely with and report to the Programme Management Lead undertaking the following key responsibilities.
Reporting and Data Management:
- Assist in preparing regular reports on project progress and cost performance
- Support the completion of KPI scorecards and assessments for project teams
- Maintain and update project data in the Client’s technology tools
- Ensure data quality and consistency across all reporting platforms
Action and Activity Tracking:
- Create and maintain action logs for various projects within the programme
- Follow up on outstanding actions and provide regular updates to the Lead Programme Manager
- Assist in monitoring project timelines and milestones
Financial Support:
- Aid in end-to-end project financial management tasks
- Help in preparing financial reports and tracking project budgets
- Assist in the close-out of project financials
Stakeholder Communication Support:
- Help draft and distribute stakeholder communications
- Maintain stakeholder contact lists and communication logs
- Assist in organizing and scheduling meetings with internal and external stakeholders
Document Management:
- Ensure all project documentation is properly filed and easily accessible
- Assist in maintaining and updating project management templates and standard operating procedures
- Support the Project Owner in driving compliance with the Client's standard Governance Process
Risk and Issue Management Support:
- Help maintain risk and issue logs for allocated project(s)
- Assist in tracking the status of risk mitigation actions
General Administrative Support:
- Provide general administrative assistance to the Project Owner as needed
- Help coordinate logistics for project-related meetings and events
Technical Skills
- Basic understanding of construction/project management methodologies
- Ability to read and interpret construction drawings and specifications
- Strong organizational abilities with attention to detail
- Time management and ability to prioritize competing tasks
- Clear written and verbal communication skills
- Problem-solving and critical thinking capabilities
Personal Attributes
- Adaptability and willingness to learn
- Self-motivated with a proactive approach
- Team player who collaborates effectively with diverse stakeholders
- Professional demeanor and reliability
- Ability to work under pressure and meet deadlines
Education/Experience
- Bachelor’s degree in construction or project management, Engineering, Architecture, Quantity Surveying, or related field
- 1-3 years of relevant experience in project management or construction
- Any relevant certifications would be advantageous
This role is based 100% in the Client’s offices in the Singapore CBD
Location:
On-site –SingaporeIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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