Supports HR operations for faculty and research staff, including employee inquiries, onboarding, offboarding, contract renewals, HR reporting, compliance, recruitment administration, performance management cycles, and HR projects. Partners with HR Business Partners, Talent Acquisition, Shared Services, managers, external agencies, and Centers of Excellence to deliver timely and accurate HR services.
As a key member of the HR team, you will play an essential role in supporting the HR Business Partner (HRBP) by managing a range of HR matters within the designated business unit(s). The successful candidate may have a focus in supporting HR operations under either the faculty or research portfolio.
Key Responsibilities
HR Operations Support
- Respond to employee inquiries and provide advisory support on HR policies and procedures
- Coordinate onboarding, offboarding, and HR administrative processes for faculty and research staff
- Manage administrative processes for contract renewals in coordination with stakeholders
- Ensure accuracy of HR data and support preparation of reports for decision-making
- Ensure compliance with employment laws, labor regulations, and institutional policies
2. Recruitment Administration
- Support end-to-end recruitment processes for full-time and contingent roles
- Collaborate with Talent Acquisition and HR Shared Services to ensure timely hiring
- Liaise with external recruitment agencies and manage vendor coordination
3. Performance Management
- Assist HRBPs during performance management cycles by tracking timelines and consolidating data
- Guide People Managers on performance tools and practices
- Ensure smooth execution of appraisal processes across designated business unit(s)
4. HR Projects & Engagement
- Collaborate with HRBPs and Centres of Excellence on HR initiatives, including policy reviews and process improvements
Qualifications
- Degree with at least 3 years of experience in human resources administration field. Candidates with prior experience of working in an educational / academic/ research environment would have an added advantage
- Highly attentive to details, possess the ability to multi-task and to manage deliverables under tight timelines
- Strong verbal and written communication skills with demonstrated ability to interact effectively with diverse stakeholders
- Flexibility to adapt to changing priorities and evolving HR needs
- Proactive in resolving conflicts, answering queries, and addressing challenges faced by employees in a dynamic academic setting.
- Candidates with prior experience in using Workday system would have an advantage
We regret to inform that only shortlisted candidates will be notified.
Hiring Institution: NTUNanyang Technological University Singapore, Singapore, SGP Office
Singapore, Singapore
Nanyang Technological University Singapore Office
Singapore
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