The Assistant Company Secretary administers board meetings, maintains statutory records, coordinates document handling, and supports group projects, requiring strong organizational and communication skills.
Want to be a part of Asia Pacific & Middle East's (APME) largest, most innovative, and rapidly growing data centre company?
AirTrunk is a technology company with a powerful purpose - to scale and sustain the relentless growth of the region’s digital future. We do this by continuously redefining and delivering hyperscale data centres that meet the needs of our customers - the world’s most transformational companies. And we’re doing so sustainably, for today and tomorrow.
Having opened Australia’s first and largest hyperscale data centres in 2017, we set our eyes on rapid expansion and now operate a platform of hyperscale data centres across the APME region. With backing from our investors, including Blackstone, this is just the beginning…
Come join the A-Team at AirTrunk, where the cloud meets the ground.
Reporting to the Director Company Secretary - Subsidiaries, the Assistant Company Secretary will be responsible for:
Please note this is a 12 month fixed term contract.
- Administration of board and committee meetings
- Assisting in maintaining statutory records for all entities in the Group
- Maintenance of company secretariat procedure manual and user access for Athennian and Diligent Boardbooks software
- Co-ordinating document execution, notarisation and certifications
Your Day to Day
- Administration of board and committee meetings, including scheduling meetings, collation of board packs, drafting skeleton board minutes for all entities in the Group
- Maintaining the statutory records for all entities in the Group on SharePoint and implementing general document management protocols and file maintenance for the team
- Maintaining the Group Structure Chart and preparing simplified versions
- Maintaining the Directors’ Interests Register and assisting with Annual Director Disclosures
- Co-ordinating document execution, certification or notarisation where required across the Group
- Monitoring the company secretariat mailbox and triaging tasks
- Proactively implementing initiatives to drive efficiencies in processes and procedures utilising digital solutions where appropriate
- Developing and maintaining collaborative relationships with internal partners at all levels, especially Finance, Tax, Treasury and Legal as well as Directors’ Executive Assistants
- Instructing external service providers when necessary
- Supporting Group projects as required
Requirements:
- Tertiary qualified
- 5+ years' experience in a similar role
- Certificate in Corporate Governance from GIA/CGI (desirable)
- Experience with sophisticated board structures (desirable)
- Strong organisational and administrative skills with high attention to detail
- Excellent interpersonal skills and ability to handle confidential information with discretion
- Strong problem-solving abilities and adaptability to a fast-paced and dynamic work environment
The AirTrunk Culture
Working at AirTrunk is a once in a lifetime opportunity to fast-track your career and amplify your impact. Whilst you’re helping scale our region’s digital future, we’ll help you Grow@Hyperscale and unleash your full potential.
The pace in which we operate means you’ll feel an electric atmosphere at AirTrunk. We are a team of challengers and collaborative problem solvers who break new ground every day. We do this by living our values, going above and beyond, and being dynamic, transparent, and responsive.
Every AirTrunker brings their own unique background and diverse perspective to find solutions to problems that matter. We make sure you have everything you need to make your mark and thrive in a flexible and safe working environment, where everyone feels welcome. Our benefits empower AirTrunkers to stay positively charged.
Now’s your chance to Grow@Hyperscale.
**To all recruitment agencies: AirTrunk does not accept agency resumes. Please do not forward resumes to our jobs alias, AirTrunk employees or any other organisation location. AirTrunk is not responsible for any fees related to unsolicited resumes.**
Top Skills
Athennian
Diligent Boardbooks
Sharepoint
AirTrunk Singapore Office
18 Robinson Road, Level 23-01, Singapore, 048547
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