Administrative Specialist I

JOB DESCRIPTION
The Administrative Services Assistant is responsible for supporting the day-to-day administrative operations of both the office and laboratory. This role primarily focuses on office administration, facilities coordination, and workplace support, while also providing reception counter coverage and front desk services. The successful candidate will work closely with internal stakeholders and vendors to ensure smooth office operations, a professional workplace environment, and high service standards.
RESPONSIBILITIES

• Provide administrative and operational support for the daily activities of the office and laboratory.
• Cover the reception counter, including visitor registration, telephone enquiries, mail handling, and front desk support.
• Coordinate meeting room bookings, visitor arrangements, courier services, and office facilities support.
• Maintain administrative records, reports, logs, and business documentation with a high degree of accuracy.
• Prepare and submit weekly operational reports and participate in monthly administrative review meetings to provide updates on assigned tasks, operational activities, expenses, and workplace issues.
• Monitor office supplies and support procurement and inventory management activities.
• Coordinate with vendors and follow up on maintenance, repair, cleaning, and workplace-related issues.
• Support employee onboarding, staff activities, and general office administration.
• Assist in office and facilities inspections to ensure a safe, organized, and professional working environment.
• Work closely with internal stakeholders to deliver efficient and professional administrative services.
• Ensure compliance with company policies, the UL Code of Conduct, and all physical and digital security requirements.
• Perform other administrative duties and special projects as assigned.

This addition aligns with your expectation that the employee maintains weekly reporting, tracks operational issues, and attends monthly admin meetings as part of the role.
QUALIFICATIONS

• Strong administrative, organizational, and multitasking skills.
• Professional and customer-service-oriented with excellent communication skills.
• High attention to detail, accuracy, and accountability.
• Proactive, self-motivated, and able to work independently.
• Willing to provide regular reception counter coverage as part of daily responsibilities.
• Committed to maintaining high service standards in a fast-paced office and laboratory environment.

ABOUT US
A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.