Administrative Assistant

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

Summary

We are looking for a detailed minded & energetic Administrative Assistant to support Epiq’s.

contract with the Supreme Court of Singapore. The business is fast-paced and requires.

someone highly organised and able to learn the workings of a niche industry in a short time.

Job Responsibilities:

Accounts & Finance

Update designated tracker as request forms come in for transcription wordcount, on-time delivery (date and time of creation of transcripts) Assist in transcript production & prepare month-end reports. Invoicing for Supreme Court (SC) & clients

Prepare & send invoicing details to Finance team to draft.

Review and confirm invoice details before Finance issue the invoice to SC & clients.

Submit invoices via designated platforms if required.

Liaises with clients on invoice status.

Update error notification tracker and track error penalty credit notes to SC or clients Consolidate all turnsheets and crosscheck transcriber wordcount under SC and other. work done by SC team. Send consolidated turnsheet and loggers Overtime reports to Finance team for chargebacks and payouts. Take on any ad hoc responsibility within the scope of this role as required!

Administration

Preparation of Hearing Schedule (liasing with court staff; collating information) Setting up of cases on different web-based application prior to hearings Inputting transcript request information on web-based application Check due date mails sent to Court/clients and ensure accuracy of information. Liaising with clients requesting documents/queries Download and upload of audio files, case documents. Update worksheets and assign work to transcribers. Merge transcripts and do second level quality checks. Send final transcripts to Production. Email and upload transcripts Ensure transcripts are ready for release to Court/clients as per due date, including. Preparation of archive files, labels, collection forms End-to-end handling of error audits done by SC and tracking error penalty Consolidate all appendices and prepare first draft for month-end report; format final version, convert to PDF; mail soft copies to SC team and Epiq team. Compilation and scanning of collection forms and upload soft copies into Court system and SharePoint. In charge of employee welfare – ordering of water, organizing team get-togethers, events, staff activities, catering, maintain cleanliness of pantry area etc. Maintain staff leave entitlement and leave taken record. Act as backup for Manager

Qualification & Requirements

1-2 years of administrative experience is preferred. O-level or equivalent Good English and Computer skills (IT Savvy) Detail and quality oriented Ability to multitask and think on your feet. Able to take on last minute job. On the job training will be provided Able to work on-site. Strong interpersonal and administrative skills Attention to detail and able to work on own initiative. Works effectively as part of a team, recognises areas where support is required and helps.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.