Provide administrative support including invoice tracking and approval, payment requests, monthly accruals, vendor liaison, courier and mail coordination, pantry and office maintenance, and Nostro/MAS reconciliations. Act as backup for courier/fax and assist with dispatch and ad-hoc tasks assigned by HOD/Team Lead.
Job Description:
Track monthly invoices from Vendors
- To ensure Bankwide’s monthy invoices are duly approved by the authorised Delegated Authority with proper allocation correspond to the correct cost centre before submission to Finance.
- Adherence to payment policy and process within SLA 3 days upon receiving invoices before submitting to Finance.
- Liaise with Vendor on any errors and outstanding invoices that are not received and overdue for payment.
GPS requestor for Administration
- Input REQ for payment allocate to BUs various with cost centres.
- Ensure all GPS invoices are paid out to Vendors.
Monthly Accruals
- To provide and reverse accruals for month / year end.
Liaison and coordinate
- Query on undelivered / Lost mails not received by Business units.
- DHL on courier matters
- Pantry Orders
- Any Maintenance & Servicing of machines at both office locations.
Others
- Standby as 2nd backup for DHL Courier & Fax
- Stand in for Despatch when short handed
- Any task / assignments as and when assigned by HOD / Team Lead from time to time.
Reconciliation of Nostro / MAS
- Check and update any Nostro / MAS Outstanding and follow up with BUs on these outstanding items
Job Requirements:
- Diploma in Business Administration, Management, Finance, or a related field
- Minimum 5 years of administrative or executive support experience, preferably within banking, financial services, or a regulated environment.
- Prior experience supporting senior management or multiple stakeholders is an advantage
- Strong administrative, coordination, and organisational skills with high attention to detail.
- Proven ability to manage multiple priorities, deadlines, and confidential information.
- Effective written and verbal communication skills
- Ability to work independently while collaborating effectively within a team.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Comfortable with document management, calendaring, meeting coordination, and expense processing systems.
- Proactive, resourceful, and able to anticipate administrative needs.
- Strong interpersonal skills with the ability to interact across functions and seniority levels
CIMB Singapore Singapore Office
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