Admin Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About the Role

We are seeking a detail-oriented Administrative Coordinator to support our Integrated Facilities Management team. This role is essential in ensuring smooth financial operations, procurement processes, and administrative workflows. The ideal candidate will be organized, proactive, and comfortable managing multiple priorities in a dynamic environment.

What This Job Involves

Financial & Procurement Operations

• Processing invoices accurately and in a timely manner

• Raising purchase orders in accordance with company procedures

• Registering and onboarding new vendors into the system

• Monitoring and tracking contract expiration dates

• Reconciling expense reports and credit card statements

• Assisting with budget tracking and financial reporting

• Coordinating with the Finance department on payment schedules and billing discrepancies

• Supporting audit preparations by gathering and organizing required documentation

• Assisting with month-end and year-end closing procedures

Administrative & Office Support

• Purchasing and maintaining inventory of pantry and office supplies

• Procuring administrative items as needed

• Maintaining organized filing systems for contracts, invoices, and financial documents

• Scheduling and coordinating meetings, including preparation of materials

• Managing correspondence with vendors regarding billing inquiries

• Handling confidential information with appropriate discretion

• Providing administrative support to team members as needed

• Generating regular status reports on contracts, payments, and procurement activities

• Implementing and maintaining efficient administrative workflows

• Performing additional administrative duties as directed by management

Essential Requirements

• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

• Strong attention to detail and organizational skills

• Ability to prioritize tasks and meet deadlines in a fast-paced environment

• Excellent communication skills, both verbal and written

• Ability to handle confidential information with integrity and discretion

Preferred Qualifications

• Prior experience in procurement and invoice processing

• Familiarity with financial or procurement systems/software

• Experience in facilities management or corporate services environment

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.