Admin Assistant

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

You will be reporting to Admin manager based in Singapore. To provide administrative support to the assigned department. Supporting important partners for success.

Your Responsibilities:

• Provide administrative support to department. Responsibilities includes:
• Manage calendars for partners i.e., Directors, Managers
• Set up meetings, secure of booking rooms, Minutes taking at weekly Department meeting, create slides and reports
• Coordinate and help with travel arrangements. Include making flight, hotel, visa and car arrangements.
• You will collaborate with team members and stakeholders.
• Assist to process T&E claim via Concur
• Performance shopping cart for department
• Manage MS Teams Site for department
• Real time update of Department Organization Chart and SOP in SharePoint
• Maintain of Management Movement Chart
• Support visitors in town, work with manager on agenda, set up meeting, arrangement transportation and meals arrangement.
• Track department training progress
• Manage department stationery, printer machine, department cabinet access and fringe benefit
• Ensure, consistent, and effective delivery of information and assignment between and managers and department
• Ability for management time.
• You will accept change and adapt to a variety of assignments.
• Reception Responsibility coverage on rotation basis
• Attend Monthly Admin meeting and minutes taking on rotation basis
• Other ad hoc responsibilities as assigned.

The Essentials - You Will Have:

• GCE "O" Levels and above
• At least 3 years' relevant experience in administrative field
• Experienced in Minutes Writing, Tavel Arrangement
• Willing to cover reception duty on ad-hoc basis
• Proficient in Microsoft tools
• Experience in Concur, Shopping Carts, Meal arrangements will be an added advantage

The Preferred - You Might Also Have:

• Customer-focused
• Independent

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.

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