Team Assistant

A Snapshot 

 As the Team Assistant, you will report to the Managing Director, Capital & Strategy, making your mark in a number of ways: 

• You will support the leaders of AirTrunk’s Singapore Team during a period of exciting growth in the Asia Pacific region 

• You will be instrumental in making sure our senior management’s time is efficiently used to deliver and achieve AirTrunk’s goals. 

Your Day to Day  

• Provide administrative support to VPs in Singapore, including diary management, inbox management, expense management and travel 

• May be required to provide administrative support to the wider Singapore team, such as external meeting arrangements and travel 

• May be required to coordinate arrangements and provide support to AirTrunk’s wider Executive Team, Chairman and Board during events and meetings held in Singapore 

• Handle a wide range of contacts, both internally and externally 

• Supervise and review administrative operating systems and procedures, making recommendations for efficiencies and improvements, where required 

• Produce correspondence, presentations and reports, both of a general and confidential nature 

• Participate in ad-hoc projects and activities as required by your leaders, and the broader leadership team and organisation. 

• Event Planning - supports relevant business partners across regions with event-related matters which includes: events planning, coordination and implementation during events (physical or virtual) 

• Liaise with AirTrunk’s People & Culture and Marketing & Communications teams to support customer and employee events and initiatives 

• Communications  

• Consistency - Ensure internal and external communication messaging and language is consistent across all platforms. Be the AirTrunk brand champion to the internal business partners. 

• Compliance - ensure alignment of internal guidelines and compliance across internal communications, presentations and documents 

Requirements  

• Prior experience as an EA or Team Assistant, supporting at least 2-3 senior management level, is critical. Past experience supporting departments or teams is a strong advantage. 

• Experience supporting leaders across multiple regions in APAC 

• Broad knowledge of administrative processes, with highly-developed organisational and administration skills and to be able to forward plan and think strategically 

• Strong business sense and excellent communication skills 

• Enthusiastic and personable, collaborate closely with different levels of business partners, including senior management. 

• Meticulous, with an eye for detail. 

• Able to collaborate closely and coordinate effectively with different departments with the company, and with external business partners. 

• Ability to work under strict timelines and to work independently. 

• Self-starter; fast leaner, results driven and problem-solver. 

• Resilient, flexible and agile with strong attention to detail and accuracy in all activities 

• Highly-developed MS Office Suite skills, including experience in understanding board and executive presentations/reports 

• Discretion when handling sensitive and confidential information.