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Manage front desk and visitor/call enquiries, maintain reception and meeting spaces, coordinate supplies and vendors, keep filing systems up to date, and support meetings and events (logistics and AV).
Graviton Research Capital is a cutting-edge high-frequency trading firm that leverages technology, quantitative research and algorithms to trade in global markets. Our team consists of world-class technologists, researchers and traders who collaborate to push the boundaries of automated trading.
Role OverviewWe are looking for a proactive and detail-oriented Reception & Administrative Coordinator responsible for smooth front desk operations, office administration, vendor coordination, and maintaining a professional office environment.
Key Responsibilities
- Manage front desk, handle all visitor and call enquiries professionally
- Maintain reception, meeting rooms, and common areas
- Coordinate office supplies, pantry, and inventory with zero disruption
- Liaise with vendors (cleaning, maintenance, IT, security)
- Maintain accurate digital and physical filing systems
- Support meetings and internal events (logistics, AV setup)
Key Skills
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
- Strong communication and professional telephone etiquette
- Familiar with office equipment and meeting room AV
- Organised, detail-oriented, and service-focused
Experience
- 2–5 years in Office Administration / Front Desk / Facilities
Target Background
- Corporate offices, consulting firms, fintech, investment firms, IT services, co-working spaces
Top Skills
Meeting Room Av
Excel
Microsoft Outlook
Microsoft Powerpoint
Microsoft Word
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