Project Assistant (Authorities Submissions)

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Key Responsibilities

Regulatory Submissions Management

• Prepare, review, and submit all required documentation to relevant authorities, ensuring accuracy and compliance with applicable regulations.
• Maintain a thorough understanding of local, regional, and national regulatory requirements 
• Coordinate with internal teams, including design, engineering, and project management, to gather necessary information for submissions.

Stakeholder Engagement

• Act as the primary point of contact with government agencies, regulatory bodies, and other stakeholders for submission-related matters.
• Build and maintain strong relationships with authorities to facilitate the approval process.
• Address queries and provide additional information or clarifications as requested by regulatory bodies.

Documentation and Compliance

• Ensure all submission documents are complete, accurate, and meet the required standards.
• Maintain and update a comprehensive database of all submission records, approvals, and correspondence.
• Monitor changes in regulations and ensure projects comply with the latest requirements.

Project Coordination and Reporting

• Collaborate with project teams to align submission timelines with overall project schedules.
• Track the progress of submissions and provide regular updates to project stakeholders.
• Identify potential risks or delays in the submission process and propose solutions to mitigate them.

Process Improvement

• Evaluate current submission processes and recommend improvements to enhance efficiency and accuracy.
• Develop and implement best practices for managing authority submissions across projects.

• Diploma in Engineering or a related field.
• 1 year of experience in regulatory submissions or a similar role.
• Experience working with government agencies or regulatory bodies e.g. LTA, PUB, NParks, URA etc. 
• Excellent organizational and project management skills, with the ability to handle multiple submissions simultaneously.
• Strong attention to detail and accuracy in documentation.
• Effective communication and interpersonal skills for liaising with authorities and stakeholders.
• Proficiency in Microsoft Office Suite

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.