About Ogilvy
Ogilvy has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook.
Ogilvy was founded in 1948 by David Ogilvy. David created a culture that deeply respects and cares about its people and clients. Our mission is to inspire people and brands to make an impact and we are committed to attracting, growing, and retaining the best talent in the industry.
About the Role
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant/Administrative Assistant to support the team. The ideal candidate will manage daily administrative tasks, coordinate schedules, and serve as a point of contact between internal departments and external stakeholders.
What You’ll Do
- Calendar & Schedule Management:
- Organize and maintain executive calendars, schedule appointments, and coordinate meetings.
- Check on important meeting invites in the diary and pre-empt Managers well in advance.
- Travel Arrangements:
- Arrange travel itineraries, including flights, accommodations, and ground transportation.
- Follow-up on travel matters with airlines/travel agent (CWT)/embassy/immigration.
- Administrative Support:
- Vendor Set-up/creation in Maconomy.
- Timesheets submission on weekly basis in Maconomy.
- Expenses/claims submission in Maconomy.
- Event & Meeting Coordination:
- Organize internal/external/client calls with multiple time zones via Zoom or Microsoft teams.
- Book necessary meeting room/venue.
- Project Support:
- Follow up and Consolidate deck/files from markets and download to save them (usually heavy files …)
- Help align PPT slides/Keynote/Excel/Word document as and when needed.
What You’ll Need
- Proven experience as a Personal Assistant, Administrative Assistant, or in a similar role.
- At least 2 years of relevant experience.
- Excellent organizational, time-management, attention to details and multitasking skills.
- Pleasant personality with strong interpersonal skills in a professional and responsive manner.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and common office software.
- High level of discretion and confidentiality.
How We’ll Support You
Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.
At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.
We believe in building powerful teams with purpose. This means hiring and nurturing talent across all races, ethnicities, religions, abilities, sexual orientation, and gender identities – and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.
Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.
Equal Opportunity Employer. Ogilvy considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Applicants from the United States can learn more about their rights by viewing the federal "Know Your Rights" and Pay Transparency posters by clicking here.
If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at [email protected]. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.
